Senior Corporate Secretarial Executive / Corporate Secretarial Manager

ONE IBC PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A corporate service provider in Singapore is looking for a skilled individual to manage corporate secretarial duties and ensure compliance with statutory requirements. Candidates should have at least 3 years of related experience and a strong understanding of the Companies Act and ACRA filing requirements. This role involves liaising with clients and regulatory bodies, making excellent communication and organizational skills essential.

Qualifications

• Minimum 3 years of corporate secretarial experience in Singapore.
• Must meet ACRA's definition of a Qualified Individual.
• Strong understanding of KYC/AML regulations.

Responsibilities

• Handle full spectrum of corporate secretarial duties for clients.
• Liaise with clients and regulatory bodies.
• Maintain compliance with statutory requirements.

Skills

Knowledge of Companies Act

Proficient in Microsoft Office

Excellent communication skills

Detail-oriented

Education

Diploma or degree in Business Administration, Accountancy, Law

Job description

Job Description

1. Corporate Secretarial and compliance filing:

• Handle full spectrum of corporate secretarial duties for our clients which includes but not limited to company incorporations, striking off of companies, preparation of directors' and shareholders' resolutions.
• Handle ACRA Biz-filing requirements.
• Prepare directors’ and shareholders’ resolutions, meeting minutes, and maintain corporate records.
• Maintain statutory registers (e.g. Register of Controllers, Nominee Directors/Shareholders, Minute Books).
• Ensure compliance with annual filing and corporate secretarial obligations under the Companies Act.
• Prepare and file statutory documents with ACRA and e-stamp forms with IRAS.
• Support client onboarding and due diligence (KYC) procedures.
• Liaise with ACRA, auditors, and relevant authorities for regulatory filings and statutory audits.
• Stay updated on regulatory changes and ensure adherence to statutory requirements.
• Handle other ad-hoc administrative and compliance-related tasks as assigned by the Office Manager.

2. Administrative Support:

• Maintain internal records and filing systems in accordance with internal documentation control procedures.
• Support the preparation of compliance documentation and client onboarding formalities.
• Monitor statutory deadlines, maintain compliance calendars, and issue client reminders where applicable.
• Provide day-to-day assistance to internal teams and respond to client inquiries related to secretarial and compliance matters.

3. Client Servicing and Coordination:

• Liaise with clients, auditors, legal advisors, and regulatory bodies in a professional and timely manner.
• Support clients with advisory on corporate governance practices and procedural requirements.
• Participate in client meetings when required and ensure high standards of service delivery.

Job Requirements:

1. Education & Professional Qualifications:

• A diploma or degree in Business Administration, Accountancy, Law, or related discipline.
• Must meet ACRA’s definition of a Qualified Individual i.e., be a: Registered Qualified Individual with ACRA or Member of a prescribed professional body (e.g. SAICSA/CSIS, ISCA, Law Society, CPA)

2. Experience:

• Minimum 3 years of corporate secretarial experience in a corporate service provider or Registered Filing agent in Singapore.

3. Skills & Competencies:

• Strong understanding of the Companies Act, ACRA filing requirements, and KYC/AML regulations.
• Proficient in Microsoft Office (Word, Excel)
• Excellent communication and organizational skills; able to manage deadlines independently.
• Detail-oriented, responsible, and able to exercise professional judgment.

Candidates who are able to commence work on short notice is preferred.