Senior Coordinator / Specialist, Network Execution

Hapag-Lloyd Pte Ltd; Singapore; On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a skilled Network Execution Specialist to optimize vessel schedules and enhance operational performance. This role involves creating and updating schedules, collaborating with regional teams to address capacity and customer demands, and ensuring seamless communication with partners. The ideal candidate will have a strong background in logistics, excellent analytical skills, and the ability to adapt in a fast-paced environment. Join this dynamic team to make a significant impact on maritime operations and contribute to the success of a leading shipping company.

Qualifications

• Proven experience in network execution and vessel scheduling.
• Strong understanding of vessel operations and performance monitoring.

Responsibilities

• Create and optimize vessel schedules, ensuring timely arrivals.
• Monitor incoming vessels' ETA and communicate updates to stakeholders.

Skills

Vessel Scheduling

Operational Performance Monitoring

Communication Skills

Data Analysis

Organizational Skills

Education

Bachelor’s degree in Business

Bachelor’s degree in Logistics

Tools

Fleet Information Systems (FIS)

Job description

Main Objective

The Network Execution is key in optimizing vessel schedules, monitoring operational performance, and ensuring effective communication with partners and stakeholders. This position is responsible for maintaining schedule accuracy, coordinating schedule amendments, and providing valuable input for network deployment decisions across Regions.

Responsibilities

Vessel Schedule Creation and Optimization:

• Create, and update coastal schedules.
• Collaborate with other regions to optimize vessel schedules, considering factors such as capacity, customer demands, and operational efficiency.
• Review vessel positions against the schedule during sea passages, ensuring alignment and timely arrivals.
• Monitor the schedule of partner-operated vessels, maintaining coordination and communication for seamless operations.

Schedule Monitoring and Communication:

• Monitor incoming vessels' Estimated Arrival time (ETA), providing regular updates to internal teams and stakeholders.
• Communicate the vessel schedule to vessels and partners, including departures and arrivals, ensuring timely and accurate information sharing.
• Coordinate canal transit bookings (e.g., Panama, Suez) with local agents, ensuring smooth passage and adherence to schedule

Schedule Maintenance and Performance:

• Trigger recovery actions to bring vessels back on schedule (e.g., Performance Standards Monitoring, Vendor Compliance, collaboration with partners).
• Provide valuable input for Proforma design, schedule reviews, and overall performance improvement initiatives.

Coordination and Input for Network Deployment:

• Collaborate with internal teams to request speed-ups, considering operational requirements and customer demands.
• Ensure FIS voyages are updated based on Long-Term Schedule (LTS) for mainline operations, including Vessel Sharing Agreement (VSA) considerations.
• Coordinate schedule amendments related to bunkering and repairs, ensuring minimal disruption to operations.
• Provide schedule input for deployment changes, contributing to the optimization of network resources and service levels.

Requirements

• Bachelor’s degree in business, Logistics, or a related field.
• Proven experience in network execution, vessel scheduling, or similar roles within the shipping or logistics industry.
• Strong understanding of vessel operations, schedule optimization, and performance monitoring.
• Excellent communication skills to effectively liaise with internal teams, vessels, partners, and agents.
• Proficiency in using Fleet Information Systems (FIS) and other relevant software applications.
• Ability to analyze data, identify trends, and make informed decisions to drive schedule improvements.
• Strong organizational and coordination skills to manage multiple tasks and prioritize deadlines.
• Adaptability to work in a fast-paced and dynamic environment, responding to changing operational needs.