Senior Commercial Executive [Shipyard/Offshore]

HOLLOBERG PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A marine engineering firm in Singapore is seeking a capable Commercial & Contract Executive to support shipyard projects from tender to contract execution. The ideal candidate has a diploma in a relevant field and at least 3 years of experience in the marine industry, with strong skills in cost estimation and vendor coordination. Proficiency in Microsoft Excel is essential.

Qualifications

• Minimum 3 years' experience in the marine or shipyard industry.
• Proven experience in costing, tender preparation and quotations.
• Self-motivated, organised, and a team player.

Responsibilities

• Review tender documents and prepare cost breakdowns.
• Issue RFPs/RFQs and coordinate vendor clarifications.
• Support contract negotiations and monitor delivery schedules.

Skills

Cost estimation

Tender preparation

Vendor coordination

Contract management

Communication skills

Attention to detail

Education

Diploma or Degree in Engineering, Business, Maritime Studies or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Job Overview

We are seeking a capable and detail-oriented Commercial & Contract Executive to join our team, supporting shipyard projects from tender to contract execution. This role involves cost estimation, tender preparation, vendor coordination, and post-award contract management, with occasional travel to regional sites.

Key Responsibilities

Tender & Cost Estimation

• Review tender documents and technical specifications to prepare structured cost breakdowns.
• Issue RFPs/RFQs to vendors for equipment and materials; coordinate clarifications as needed.
• Evaluate vendor quotations to ensure compliance with tender specs and competitiveness.
• Compile and update cost components (forex, material, labour) for estimate build-up.
• Prepare detailed cost sheets for internal review and timely submission.
• Identify critical items/systems and conduct risk assessments.

Coordination & Submission

• Collate inputs from various internal teams to ensure a complete, compliant, and timely tender package.
• Assist with tender review meetings and prepare cash flow projections if required.

Contract Execution & Management

• Support contract discussions and negotiations with clients and vendors.
• Handle procurement of key equipment and monitor delivery schedules and milestones.
• Liaise with shipyard teams to ensure accurate and timely equipment delivery.
• Oversee contract management for awarded projects, including:
  Budget tracking
  Invoicing based on milestones
  Managing guarantees (if applicable)
  Handling contract variations

Reporting & Post-Award Activities

• Generate post-mortem reports and lessons-learned documentation for completed projects.
• Perform other tasks as assigned by management.

Requirements

• Diploma or Degree in Engineering, Business, Maritime Studies or related field.
• Minimum 3 years' experience in the marine or shipyard industry.
• Proven experience in costing, tender preparation and quotations.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Excellent communication and interpersonal skills.
• Strong commercial acumen and attention to detail.
• Self-motivated, organised, and a team player.