Senior Associate Executive, Pharmacy

National University Polyclinics; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading company is seeking an Executive Assistant to provide key administrative support for the Pharmacy Admin department. Your responsibilities will include coordinating meetings, managing office supplies, and assisting with financial processes. Ideal candidates will have a diploma in a relevant field and at least 2 years of experience in administrative roles, possessing strong problem-solving skills and proficiency in standard office software.

Qualifications

• Minimum 2 years of experience in clerical and administrative duties.
• Good understanding of accounting and figures.
• Adaptable and able to work independently.

Responsibilities

• Co-ordinate meetings, book venues, and arrange catering requirements.
• Handle purchase processes and manage claims for the department.
• Assist in audit reviews by providing requested documents.

Skills

Critical thinking

Problem solving

Adaptability

Understanding of accounting

Good computer skills

Education

Diploma in healthcare-related/management courses

Tools

SAP system

Word

Excel

Power Point

Job description

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• The Executive Assistant/ Senior Executive Assistant is to provide the main administrative support for assigned Pharmacy Admin department.

Duties and Responsibilities

• Primary Responsibilities and Duties (80%)
• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
• Coordinate department meetings and team building events
• Facilitate on-boarding of new staff; raising system and tap card accesses, coordinate on-board process, follow up issues with HR (if any)
• Collate and update relevant data/workload required by the department for purposes of cost management and improvement.
• Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
• Handles claims for the department (for subvention or external grants etc)
• Reconcile dropped charge reports for assigned jobs, if any.
• Assist in audit reviews (internal/external) by providing requested documents to relevant auditors
• Record and produce meeting minutes
• Secondary Responsibilities and Duties (20%)
• Collect and despatch documents from/to areas within hospital premises.
• Requisite, control and maintain good utilisation of office supplies in the department.
• Manage gift packs for storage and distribution.
• Perform any other duties assigned by supervisor.

Job Specification

• Diploma in healthcare-related/management courses (preferred)
• Minimum 2 years of experience in clerical and administrative duties.
• A good understanding of accounting and figures.
• Good computer skills in Word, Excel and Power Point and SAP system
• Critical thinking and problem-solving ability
• Adaptable and able to work independently

If the role sounds interesting to you, please contact ‘[e-mail]’ to understand more on the role. Please indicate the position that you are interested in the subject heading.

*Only Singapore Citizens and Singapore Permanent Residents may apply.