(Senior) Associate Executive, Communications

National University Polyclinics; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading healthcare institution in Singapore is seeking a (Senior) Associate Executive, Communications to manage administrative duties and support impactful healthcare communications. The ideal candidate has at least 5 years of administrative experience, is proficient in MS Office, and possesses strong organizational skills. This role involves coordinating meetings, managing corporate identity projects, and more, within a dynamic hospital environment.

Qualifications

• At least 5 years of experience in administrative/project management duties.
• Minimum 2 years of experience working in large organizations.
• Adaptable and able to multi-task.
• Experience in graphic design is a plus.

Responsibilities

• Procurement of services and supplies.
• Filing and documentation management.
• Manage calendar and coordinate meetings.
• Support corporate identity related work.
• Logistics support for corporate visits and events.

Skills

Good organizational skills

Interpersonal skills

Communication skills

Proficient in MS Office

Graphic design experience

Education

Diploma from a recognized institution

Tools

SharePoint

Job description

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(Senior) Associate Executive, Communications

Job ID: 8749

Job Function: Administration

Institution: National University Hospital

Career in the Hospital

Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.

We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH

The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position

The (Senior) Associate Executive - Communications is responsible to work alongside a group of passionate professionals in a supportive and innovative environment, to make a real impact in healthcare communications. You will play a key role in supporting the officers to promote the NUH brand as Singapore’s Leading University Hospital, engaging diverse stakeholders and driving impactful campaigns that showcase the hospital’s values and achievements.

Duties and Responsibilities

• Procurement of services and supplies (Sourcing Request, raising of e-Purchase Requisition based on specifications provided by officers-in-charge and processing of invoices
• Filing and documentation, housekeeping of shared drive, maintenance/ records of office equipment, asset tagging and disposal
• Manage calendar and coordinate meetings
• Support corporate identity related work – includes review of name card applications, manage inventory of and sourcing of corporate gifts, corporate collateral and corporate kits and manage end-user requests for gifts
• Support on-site projects - includes update and maintain schedule and content for platforms under the care of the department e.g. lift poster walls, TV screens; maintenance of TVs and poster frames; liaising with departments on approvals for permit to work, supervision of wall mural installations (which can be after office hours)
• Support volunteers’ program - includes process of applications, preparation of nametags and liaising with volunteers, admin and logistics support for volunteer events
• Logistics support for corporate visits and events
• Any other assigned duties

Key Requirements

• Diploma from a recognized institution
• At least 5 years of experience in administrative/project management duties
• Minimum 2 years of experience working in large organizations and fast-paced environment.
• Good organizational, interpersonal, and communication skills.
• Adaptable and able to multi-task.
• A team player
• Proficient in MS Office software
• Working knowledge of content management systems, such as SharePoint.
• Experience in graphic design is a plus.

Closing & Applications

When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.