Senior Associate Executive / Associate Executive, Clinical Operations

Tengah General and Community Hospital; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

Join a pioneering team at the Tengah General and Community Hospital, where you will provide essential administrative support to clinical operations. This role involves onboarding new staff, managing assets, and assisting with budgeting and calendar management. Ideal candidates will have a diploma and significant experience in a hospital setting, alongside strong organizational and communication skills.

Qualifications

• At least 5 years working experience, preferably in a hospital setting.
• Ability to work independently and in a team with minimal supervision.
• Attention to detail and ability to prioritize workload.

Responsibilities

• Provide full spectrum administrative and secretarial support to the clinical operations head.
• Onboard new staff and liaise for scheduling onboarding sessions.
• Maintain inventory of department assets and process orders.

Skills

Analytical skills

Communication

Written skills

Presentation skills

Organizational skills

Multi-tasking

Education

Diploma in any discipline

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Nestled in the heart of Tengah Forest Town, the new Tengah General and Community Hospital (TGCH) will be an exciting and innovative health campus with a comprehensive range of clinical specialties and healthcare services including emergency, inpatient, rehabilitative and outpatient specialist care.

As part of National University Health System (NUHS) cluster, this state-of-the-art facility is slated to be ready by early 2030s.

Intricately connected with the surrounding community, TGCH offers you the opportunity to create a healthcare facility of the future, tightly integrated with the residents and nature. As a people-focused organisation, we believe in respect and recognition. By harnessing the passion and strength of our team and putting them at the core of our culture, we create a nurturing environment to excel and deliver fulfilling care.

Be part of our groundbreaking team to bring our vision to life – a hospital in a forest, and a healing oasis within the hospital.

Join #TeamTengah #GrowWithUs #TGCH #TGCHFamily

Job Descriptions:

• Provide full spectrum administrative and secretarial support to the clinical operations head and team including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.

• Onboarding New Staff: Welcome new employees to clinical operations. Liase with program office to schedule onboarding sessions to review company policies, benefits, systems training, and set up workspaces. Ensure new hires complete necessary paperwork and have access to required tools and accounts.

• Managing Assets: Maintain inventory of department assets including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures.

• Budgeting: Assist with tracking of department expenditures and process invoices.

• Calendar Management: Maintain department calendars if any, schedules, and shared resources. Schedule conference rooms and AV equipment.

• Organize and coordinate meetings, workshops and events related to hospital planning, with internal and external stakeholders to facilitate the smooth progression of planning activities. Prepare and distribute meeting agendas, minutes, and follow-up action items.

• Any other tasks as assigned.

Job Requirements:

• Diploma in any discipline with at least 5 years working experience, preferably in a hospital setting.

• Proficiency in Microsoft Word, Excel, and PowerPoint.

• Possess strong analytical, communication, written and presentation skills.

• Ability to work independently and in a team and across teams with minimal supervision.

• Attention to detail, ability to prioritize workload, be well organized and multi-task in a smart and timely fashion.

• Ability to work in a fast paced and dynamic work environment.

• Agile, self-motivated, independent and problem solver.