Senior Assistant, Proj & Svc Leadership

Singtel Group; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Une entreprise leader dans le secteur des télécommunications recherche un Senior Assistant pour soutenir efficacement le bureau de projet. Le candidat idéal aura plusieurs responsabilités administratives, y compris l'aide à la gestion de projet et à la coordination avec l'auditeur externe, tout en démontrant des compétences organisationnelles exceptionnelles et une forte attention aux détails.

Qualifications

• 1-3 ans d'expérience administrative.
• Compétences excellentes en communication et organisation.
• Capacité à gérer le temps et à réaliser plusieurs tâches.

Responsibilities

• Aider à la mise en place des processus administratifs pour le projet.
• Coordonner avec l'auditeur externe pour l'audit annuel.
• Gérer la demande et le renouvellement des passes de sécurité.

Skills

Organisation

Communication

Gestion du temps

Multitâche

Tools

MS Office

Job description

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As a Senior Assistant, you will play a key role in ensuring the efficient administration and smooth operation of the project office. You will assist the Project Manager in implementing Project Management Office (PMO) procedures throughout the project life cycle, ensuring that all project tasks are executed efficiently. Additionally, you will support project administrative, procurement activities, project billing and coordinate with external auditor for annual spares audit. Your organizational skills and attention to detail will be essential in maintaining project documentation and supporting day-to-day project activities.

Responsibilities

• Assist with internal processes such as raising Vendor Quotation System (VQS), Purchase Requisition (PR), Billing Request (BR) and other necessary processes for the project to run smoothly.
• Application and renewal of security passes (SATCC, Airport) for staffs, vendors and contractors.
• Coordinate with external auditor for annual spares audit.
• Any other miscellaneous administrative tasks delegated

Requirements

• 1-3 Years administrative experience
• Proficiency in MS Office
• Excellent communication and organizational skills
• Time management and multitasking abilities