Senior Assistant Manager/Manager, Office Maintenance

National University Polyclinics; Singapore; On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Facilities Coordinator to enhance office management and maintenance. This role involves being the primary contact for stakeholders, ensuring the office environment is clean, safe, and functional. You will oversee routine maintenance tasks, manage vendor relationships, and maintain records of activities. Ideal candidates will possess a degree in Facility Management or a related field, along with 5-7 years of experience in both public and private sectors. Join a dynamic team where your contributions will directly impact operational efficiency and workplace comfort.

Qualifications

• 5 to 7 years of relevant experience in public and private sector.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate office maintenance and liaise with vendors for repairs.
• Maintain records of maintenance activities and vendor contracts.
• Address office issues or emergencies promptly.

Skills

Facility Management

Communication Skills

Time Management

Interpersonal Skills

Multi-tasking

Education

Degree in Facility Management

Poly Graduate in Architecture

Degree in Real Estate

Tools

Microsoft Office

Job description

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Job ID: 8287

Job Function: Administration

Institution: National University Health System

Overview:

The incumbent will serve as the primary point of contact for stakeholders, coordinate office maintenance, and liaise with vendors to ensure all work is completed efficiently and effectively.

Key Responsibilities:

• Act as the main liaison for all stakeholders, addressing their needs and concerns related to office maintenance, including:
  • Upkeep cleanliness of the office environment
  • Repair and replace faulty equipment and furniture
  • Maintain office comfortability (aircon maintenance, lighting fixture, etc.)
• Schedule and oversee routine maintenance tasks, including necessary procurement, to ensure the office environment is safe, functional and no disruption to the business operations.
• Identify, communicate with, and coordinate with service vendors for repairs, cleaning, and other maintenance services, ensuring quality and timely completion of work.
• Maintain records of maintenance activities, vendor contracts, and providing regular updates.
• Address any issues or emergencies that arise in the office promptly, coordinating with relevant parties to resolve them.
• Process payment claim and invoices for vendors for completed services.
• Work with PM to monitor budget for office management and provide support for management tracking of expenses.

Requirements:

• Degree or Poly Graduate in Facility Management, Real Estate, Architecture, and M&E or equivalent.
• At least 5 to 7 years of relevant experience, with proven track record in public and private sector.
• Excellent written and verbal communication skills.
• Resourceful, self-motivated and driven with the ability to multi-task.
• Team player with good interpersonal skills to collaborate with various stakeholders.
• Good time management on tasks allocated.
• Conversant with the use of software like Microsoft, etc.