Senior / Administrative Assistant (Allied Health)

To provide administrative support and offload administrative workload from a team of therapists.

Responsibilities:

1. Office Administrative:

   • Handle phone enquiries in office, GYM counter and DRC counter.
   • Manage Therapy Services enquiries.
   • Take minutes during departmental meeting.
   • Photocopy forms and keep regular supply of forms.
   • Book / set up room and other equipment for meetings and trainings.
   • Report faults.
   • Take charge of Fire Drills.
   • Distribute, send and collect letters.
   • Administer filling matters.

2. Operations Administrative:

   • Enter data for Modified Barthel Index (MBI) and Hospital Occurrence Report (HOR).
   • Update contact list and digital board in ward.
   • Oversee billing matters and manual charging.
   • Process Senior Mobility Fund (SMF) application.
   • Support and coordination for departmental events.

3. Reports:

   • Generate reports.
   • Maintain monthly statistical template.

4. Inventory & Equipment:

   • Purchase, monitor and oversee preventive maintenance of equipment and inventory.
   • Maintain departmental stocks and inventory.

5. Staff Matters:

   • Monitor locum time-in, time-out and attendance.
   • Submit MCs, training certificates, training forms and other documents to HR/Finance on a timely basis.
   • Register BCLS certification, CME talks and staff engagement programs.
   • Activate therapists’ access for all required applications.

Requirements:

• GCE “O” Level and above.
• Minimum 2-3 years’ experience, preferable in a healthcare setting.
• PC literate with proficiency in Microsoft Office.
• Must be a team player.
• Able to multi-task and work independently.
• Strong analytical skills.
• Excellent interpersonal skills in working with both internal and external stakeholders.
• Comfortable in supporting big team and open office concept.