Senior Admin Officer (North Area) (ID: 680946)

PERSOLKELLY SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading recruitment firm in Singapore is looking for an Office Administrator. The role involves coordinating office functions, managing procurement, and supporting HR logistics. Candidates should have at least 5 years of experience in HR Admin or Office Administration and a diploma in Business Administration. Strong organizational and multitasking abilities are essential for success in this fast-paced environment.

Qualifications

• Minimum 5 years of experience in HR Admin or Office Administration.
• Proven experience in administrative or office management roles.
• Ability to multitask and work in a fast-paced environment.

Responsibilities

• Coordinate repatriation travel for foreign employees.
• Prepare letter of invitation for visitors or overseas employees.
• Administer employee access cards and manage name card issuance.

Skills

Organizational skills

Coordination skills

MS Office proficiency

Independent and resourceful

Team player

Education

Diploma in Business Administration

Job description

Key Responsibilities

• Coordinate repatriation travel for foreign employees.
• Prepare letter of invitation for visitors or oversea employees.
• Coordinate courier services between 2 offices in the north.
• Collect, sort, and distribute incoming mail for internal staff.
• Manage procurement of office supplies and stationery across all locations.
• Oversee photocopier toner and waste toner replacements.
• Monitor and replenish pantry for all location.
• Coordinate with the vending machine vendor on all related matters.
• Administer employee access cards (issuance, record updates, replacements, and termination).
• Manage name card and locker key issuance for employees.
• Coordinate uniform and T-shirt distribution.
• Update and maintain public holiday calendars via email.
• Coordinate external training registration and maintain training records.
• Support logistics and planning for HR and company events/functions.
• Act as the contact person for building management
• Oversee general office maintenance and workspace setup for new hires.
• Coordinate office renovation and relocation projects.
• Manage office cleaning vendor, including service schedules and performance for all sites.
• Arrange and monitor regular carpet cleaning services.
• Manage building notifications and communications from the landlord.
• Coordinate ordering and installation of office nameplates.
• Administer season parking applications, updates, and terminations for employees.
• Serve as the company’s appointed Fire Warden and act as a key contact point during emergency situations.
• Arrange travel, hotel accommodation for senior-level staff and visitors (if required).
• Manage visa applications for business travel (if required).
• Support Office risk management and compliance-related matters.

Requirements

• Minimum 5 years of experience in HR Admin or Office Administration
• Min Diploma in Business Administration
• Proven experience in administrative or office management roles.
• Independent, resourceful and a team player.
• Strong organizational and coordination skills.
• Ability to multitask and work in a fast-paced environment
• Proficient in MS Office Suite
• Situated in one main office, with the expectation of travel to and work at other sites when necessary.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)

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