Senior Accounts Executive / Assistant Finance Manager

Nature Landscapes is currently looking for a Senior Accounts Executive / Assistant Finance Manager to join our dynamic team.

Main responsibilities will mainly include providing financial and administrative support to colleagues, clients and stakeholders of the business. He/she will be exposure to full set of accounts of one or more entities in the group and managing both accounts payable and receivable. He/she will also be providing guidance to other executives as necessary.

Job Description

General Ledger / Management account

• Administer and monitor the financial system in order to ensure that the finances are maintained in an accurate and timely manner

• Compile and analyse financial information to prepare financial statements including monthly and annual accounts

• Ensure financial records are maintained in compliance with accepted policies and procedures

• Ensure all financial reporting deadlines are met

• Prepare financial management reports

• Ensure accurate and timely monthly, quarterly and year end close

• Establish and monitor the implementation and maintenance of accounting control procedures

• Resolve accounting discrepancies and irregularities

• Continuous management and support of budget and forecast activities

• Monitor and support taxation issues

• Develop and maintain financial data bases

• Financial audit preparation and coordinate the audit process if required

• Ensure accurate and appropriate recording and analysis of revenues and expenses

• Analyze and advise on business operations including revenue and expenditure trends, financial commitments and future revenues

• Analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems

• Using accounting software to create spreadsheets and reports

• Drafting summary reports concerning key issues senior management need to review

• Assigning projects to departments and overseeing productivity

• Verifying that all accounting related departments follow company protocol

• Presenting accounting issues and results to executive committees and senior management

Accounts Payable / Accounts receivable

• Administer and monitor the AP / AR system in order to ensure that the AP / AR are maintained in an accurate and timely manner

• Coordinates and liaises with other business units on billing and invoices requirement

• Reviews invoices for accuracy & compile source documents

• Sorts documents by account name or number, and processes invoices for payment.

• May perform other clerical duties associated with accounts payable / accounts receivable.

• Verifies and posts transactions to journals, ledgers and other records.

• Prepares statements, invoices and vouchers for suppliers & customers

• Ensure transactions are properly recorded and entered into the accounting system

• Handle AP / AR balancing and reconciliations.

• Determines credit worthiness of clients and formulates credit and collection policies. Takes appropriate action against delinquent accounts.

• Establishes and maintains accounting practices to ensure data necessary for business operations is accurate and reliable.

• Ensures the settlement of outstanding accounts according to contract terms. Contacts customers by telephone and/or letter.

• Reviews customers’ credit limits and accounts, sends monthly statements, issues escalation or final notice letters, and refers unpaid accounts for debt collection or legal action.

Guidance of other Accounts Staff

• Engage and guide team members, ensuring that the day-to-day duties are carried out according to standards and requirements

• Coach the team members on the technical and quality aspects of financial management and reporting as necessary

Job Requirements

• At least a Diploma/Degree in Finance / Accountancy or equivalent

• At least two (2) years of working experience in the related field.

• Proficient in Microsoft Office- Excel, Word, PowerPoint

• Good planning skills and able to multi-task

• Result-oriented with excellent interpersonal and communication skills

• Ability to meet deadlines and meticulous