Secretary / Personal Assistant

DPG CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

A leading consultancy firm in Singapore is seeking a Secretary / Personal Assistant to support the Managing Director. The ideal candidate will ensure smooth operations by managing administrative tasks, organizing meetings, and handling correspondence. This position is crucial for maintaining effective communication and support within the company.

Qualifications

• Experience in administrative roles preferred.
• Ability to handle confidential information with discretion.
• Proficiency in office software for reports and presentations.

Responsibilities

• Provide administrative support, manage calendars, and organize meetings.
• Coordinate travel arrangements and manage client communications.
• Assist in preparing reports and maintaining records.

Skills

Organizational Skills

Communication

Time Management

Discretion

Attention to Detail

Education

Diploma in Business Administration or related field

Job description

Role & Responsibilities:

As a Secretary / Personal Assistant , you will provide secretarial support and administrative support to the Director. In this role, you will play a key part in ensuring smooth operations across teams by managing administrative tasks, coordinating meetings, handling correspondence, organizing travel arrangements, and supporting various day-to-day operations to help the Director focus on key priorities.

Your key responsibilities will include:

• Provide administrative support, including managing calendars, scheduling meetings, and handling calls.
• Organize and maintain files, records, and documents for team activities and client information.
• Assist in preparing reports, presentations, and materials for meetings and projects.
• Coordinate and manage meetings, conferences, and team events, including taking minutes and following up on action items.
• Serve as a point of contact for internal and external communications with clients and stakeholders.
• Manage travel arrangements, including itineraries, accommodations, and transportation for the team and clients.
• Process and track invoices, receipts, and purchase requests, ensuring timely payments and accurate records.
• Assist in organizing company events, workshops, and projects, ensuring deadlines are met.
• Provide high-level administrative support to the Managing Director, including scheduling appointments and preparing materials.
• Handle confidential information with discretion and assist with personal errands and financial management tasks.
• Handling general administrative tasks and other ad-hoc duties as assigned.