Secretary/Personal Assistant

Ocasia Group Holdings (S) Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is looking for a motivated individual to manage social media and administrative tasks. Responsibilities include payroll management, liaising with Chinese clients, and supporting executives. This role requires a diploma or degree and at least two years of relevant experience.

Qualifications

• Minimum 2 years secretarial working experience.
• Good knowledge of Microsoft applications.
• Bilingual in spoken and written English and Chinese.

Responsibilities

• Manage social media platforms and website.
• Handle payroll, accounts payable and receivable.
• Assist in hotel reservations and travel itineraries.

Skills

Interpersonal skills

Communication skills

Ability to multi-task

Knowledge in video shooting and editing

Education

Diploma or Degree in any discipline

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Responsibilities

1. Manage social media platforms ( Youtube, Xiaohongshu, Bilibili) and website

2. . Handle various admin duties and assignments

3. Assist in hotels reservation process, travel itinerary

4. Monthly payroll, CPF and yearly licensing，Auditing

5. Monthly bank reconciliation and bank balances

6. Handle all accounts payable and receivable

7. Prepare and manage meeting matters, correspondence, reports and documents

8. Prepare and arrange all documents for Director’s signatory

9. Assist executives on tasks assigned

10. Liaising with China counterparts

11. Management of the private club

12. Other ad-hoc duties

Job Requirements

1. Candidate must possess at least Diploma or Degree in any discipline.

2. At least 2 Year(s) of secretarial working experience with good knowledge of Microsoft applications such as Word, Excel and PowerPoint.

3. Knowledge in video shooting and editing will be a plus

4. Hardworking, self-motivated, cheerful and willing to learn

5. Ability to multi-task and take stress

6. Possess good interpersonal and communication skills

7. Bilingual in both spoken and written English and Chinese to communicate with Chinese clients

8. Candidates with driving license preferred