Secretary - Legal

DREW & NAPIER LLC; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established law firm is seeking a diligent Secretarial Assistant to manage administrative tasks, including correspondence, scheduling, and billing. Candidates should hold at least an 'O' Level qualification and have two years of relevant experience, preferably in a legal environment. Proficiency in Microsoft Office and strong organizational skills are essential.

Qualifications

• Minimum qualification of ‘O’ Level, Higher Nitec, or Diploma in any discipline.
• At least two years of experience in a secretarial or personal assistant role, preferably within a law firm.
• Possesses strong organizational, communication, and interpersonal skills.

Responsibilities

• Provide full secretarial and administrative support including responding to emails, letters, and faxes.
• Manage calendars, schedule meetings and appointments, book travel arrangements, and handle expense claims.
• Prepare and send out bills, including drafting bill narrations.

Skills

Organizational skills

Communication skills

Interpersonal skills

Microsoft Office proficiency

Education

Minimum 'O' Level, Higher Nitec, or Diploma

Job description

• Provide full secretarial and administrative support including responding to emails, letters, and faxes.

• Manage calendars, schedule meetings and appointments, book travel arrangements, and handle expense claims.

• Prepare and handle correspondence, record updates, legal documents, court bundles, and other related paperwork.

• Prepare and send out bills, including drafting bill narrations; track billing status and follow up with reminders as needed.

• Any other matters/projects that the management may require assistance with from time to time.

Requirements:

• Minimum qualification of ‘O’ Level, Higher Nitec, or Diploma in any discipline.

• At least two years of experience in a secretarial or personal assistant role, preferably within a law firm.

• Entry-level candidates with a strong interest in developing a career in the legal field are also welcome to apply.

• Possesses strong organizational, communication, and interpersonal skills, with a meticulous attention to detail and the ability to multitask and perform effectively under tight deadlines.

• Must be proficient in Microsoft Office applications and IT-savvy

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).