Secretary

Defence Science and Technology Agency; Singapore; On-site; SGD 27,000 - 47,000; Full time

Job summary

Defence Science and Technology Agency (DSTA) Singapore is hiring for an admin-focused role. You will manage schedules and meetings, prepare materials, and ensure proper handling of confidential documents and assets.

The role includes office admin duties and supporting operational tasks such as claims and passes, with emphasis on organisation and meticulous work in a fast-paced environment. We are looking for a Diploma holder with strong interpersonal skills, planning abilities, IT proficiency,

Qualifications

• Diploma or equivalent qualification.
• Good interpersonal and communication skills.
• Good planning and organisation skills to manage multiple information and tasks.
• Good IT knowledge and skills to navigate digital tools and systems.
• Meticulous and able to work in a fast paced environment.

Responsibilities

• Manage schedules and meetings; deconflict with relevant parties.
• Prepare meeting materials and admin tasks.
• Handle recording, mustering and handling of classified documents and assets.
• Oversee office admin and ensure proper functioning of office equipment.
• Assist to complete operational tasks such as submitting claims, passes, events registrations.
• Support admin and logistics tasks as required.

Skills

Interpersonal skills

Communication

Planning & Organisation

IT skills

Meticulous

Fast-paced

Education

Diploma or equivalent qualification

Job description

What the role is:

Your responsibilities include:

• Manage schedule and meetings/activities, deconflict meetings with relevant parties, and ensure that schedule is optimised.
• Ensure that meeting materials or other necessary admin tasks are prepared and made available.
• Ensure proper recording, mustering and handling of classified documents and assets.
• Manage office admin and ensure proper functioning of office equipment as required.
• Assist to complete operational tasks such as submitting claims, applying for passes, registering for events.
• Support in admin and logistics tasks as required.

What we are looking for:

• Diploma or equivalent qualification
• Good Interpersonal and Communication skills
• Good planning and organisation skills to manage multiple information and tasks at the same time.
• Good IT knowledge and skills to navigate digital tools and systems
• Meticulous and able to work in a fast paced environment

About Defence Science and Technology Agency

At DSTA, we are looking for Greater Minds who are passionate about developing advanced technological solutions to enhance Singapore’s defence capabilities. You can look forward to a fulfilling career in an environment that promotes continuous learning and innovation. If you believe that you have the makings of a Greater Mind, begin your journey at DSTA to realise your full potential!