School Receptionist (Pasir Ris)

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local education service provider in Singapore is seeking an Administrative Support Officer to manage office operations and provide exceptional customer service. Responsibilities include answering phone calls, attending to visitors, and assisting with daily administrative tasks. Candidates should possess strong organizational and communication skills, with a focus on maintaining a welcoming environment. The role offers a full-time position with a monthly salary of $2580 and no weekend duties.

Qualifications

• Strong administrative and office management skills required.
• Excellent communication skills for effective interaction.
• Proficiency in computers and various devices essential.
• Previous experience in customer service is preferred.
• Skills in mailroom support and distribution needed.
• Strong organizational skills are a must.
• Good time management abilities are necessary.

Responsibilities

• Answering and patching phone calls in the school General Office.
• Attending to walk-in customers including parents and students.
• Assisting in general office operations and administrative tasks.
• Maintaining cleanliness and presentation of the reception area.
• Serving as the first point of contact for visitors and resolving issues.
• Coordinating appointments and managing the calendar for smooth operations.
• Handling ad-hoc duties as assigned by school leadership.

Skills

Administrative & office management skills

Communications skills

Computer & devices proficiency skills

Customer service skills

Mailroom support and distribution skills

Organizational skills

Time management skills

Job description

Job Scope:

1. Communications Support:

• Answering and patching phone calls at the front counter in school General Office

• Ensuring timely and professional responses to all inquiries

• Manage and route school email timely and accurately

2. Visitor Management:

• Attend to walk-in customers (parents, students, teachers and delivery personnel etc)

3. Administrative Support:

• Assist in day-to-day operations of general office duties including mailroom support and distribution

• Simple data record of received items, lost & found items, loan of uniform etc

• Filing, laminating of documents, coordinating courier services, and maintaining databases and records

• Ongoing managing, updating, supporting, and maintenance of SAT intranet portal

4. Office Presentation:

• Ensure the reception area is clean, tidy, presentable, and stocked with necessary supplies required for both staffs and visitors

5. Customer Service:

• Serve as the first and primary point of contact for all visitors to reception, addressing their needs and resolving issues as they arise in a calm and efficient manner.

6. Functional Tasks:

• Serve as school’s designated goods receipt officer

• Help coordinate, schedule, deconflict and manage appointments, calendar, and room scheduling to ensure smooth operations and utilization

• Ensure inventory accuracy, serviceability, availability at all times.

7. Other Tasks:

• Support and handle ad-hoc duties & tasks assigned by School Leaders, Administration Manager, and Operations Manager when needed.

Requirements:

• Administrative & office management skills
• Communications skills
• Computer & devices proficiency skills
• Customer service skills
• Mailroom support and distribution skills
• Organizational skills
• Time management skills

Working Hours:

• Mondays to Fridays: 9:15am to 6:15pm

• Service not required on Saturdays, Sundays and gazetted public holidays

Contract Period: 01 Dec 2025 to 31 Dec 2026

Salary: $2580/month

Location: Pasir Ris

EA License No.: 96C4864 (Shanice Lim Xin Ni)

Reg. No.: R22110485