Sales Support and Admin Associate

AUTHENTIC HR PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

Une entreprise de ressources humaines à Singapour recherche un Assistant Administratif pour coordonner les horaires et gérer les bases de données clients. Le candidat idéal possède un diplôme, une bonne connaissance de logiciels comme Xero, et d’excellentes compétences en communication pour travailler efficacement avec une équipe diverse. Les responsabilités incluent la gestion des paiements, la préparation de devis et le soutien administratif général au management.

Qualifications

• Diplôme obtenu avec au moins 1 an d'expérience administrative.
• Connaissance des logiciels Xero, Microsoft Office et Google Apps.
• Compétences en communication en anglais et en chinois.

Responsibilities

• Planifier les horaires de travail et coordonner les présences.
• Préparer des devis et assurer la réconciliation des paiements.
• Fournir un soutien administratif général à la direction.

Skills

Communication

Travail d'équipe

Prioriser les tâches

Education

Diplôme

Tools

Xero Accounting Software

Microsoft Office

Google Apps

Job description

Work Location: Tampines

Working Days: 5.5

Work Hours

Monday to Friday: 8 am to 6 pm

Saturday: 8 am to 1 pm

Job Responsibilities:

1. Responsible for the scheduling of manpower slots and changes to meet daily project schedules.
2. Coordinate attendance of the workers and report to the manager to promptly respond to the change of the schedule effectively and efficiently.
3. Coordinate with appropriate parties, both internal (management and team) and external (clients, contractors, subcontractors, suppliers), to meet Scheduling goals and work to eliminate information silos.
4. Prepare quotations for projects and send them to clients via Xero System.
5. Responsible for AR, AP, and payment reconciliation.
6. Manage and maintain the client database and ensure all the filings are updated.
7. Provide general secretarial and administrative support to the Management.
8. Perform other ad-hoc duties and initiatives as assigned and when required.

Job Requirements:

1. Diploma graduated with at least 1 year of administrative experience.
2. Computer literate with an excellent working knowledge of Xero Accounting Software, Microsoft Office, Outlook, and Google Apps for Scheduling.
3. Demonstrate good teamwork ability and communication skills in both English and Chinese, as this position requires communication with employees who only speak Chinese.
4. Ability to work in a focused manner and prioritize workload and requests.
5. Experience in purchasing and managing supplier delivery.