Sales Support & Administrative Executive

Borr Drilling; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the drilling sector is seeking an Administrative Support role in Singapore. The position involves managing communications, preparing operational documents, and supporting sales activities. The ideal candidate will have a diploma or degree in Business Administration or HR, with strong communication and organizational skills. This role offers an opportunity to enhance administrative procedures in a collaborative office environment.

Qualifications

• 2-3 years of experience in an administrative or HR support role.
• Capable of handling confidential and sensitive information responsibly.

Responsibilities

• Prepare daily operation time sheets for approval.
• Collate supplier invoices and manage office communications.
• Coordinate meetings and provide sales support.

Skills

Strong communication

Organization

Interpersonal abilities

Attention to detail

Education

Diploma or Degree in Business Administration, Human Resources

Tools

Microsoft Office

Google Suite

Autocount (Accounting software)

Infotech System

LinkedIn

Job description

Administrative Support

• Prepare daily operation time sheets for approval.

• Collate supplier invoices, obtain necessary signatures, and upload documents to the server.

• Maintain and update staff leave records.

• Tabulate and track overtime hours.

• Generate operational documents such as service reports and port entry forms when required.

• Maintain accurate physical and digital filing systems.

• Handle incoming and outgoing communications, including mail, email, and faxes.

• Coordinate meetings, training sessions, and travel arrangements for staff and management.

• Manage office supplies, equipment, and inventory.

Sales Support

• Manage and monitor the LinkedIn account daily.

• Schedule meetings and calls for the sales team.

• Coordinate with project management on confirmed sales.

• Liaise with the accounts department on billing and invoicing matters.

• Send out Statements of Account (SOAs) to clients.

• Provide administrative support related to sales activities.

Additional Responsibilities:

• Ensure compliance with internal policies and regulatory requirements.

• Assist in developing and enhancing administrative procedures to boost efficiency.

• Deliver professional service to internal teams and external stakeholders.

• Support other duties as assigned by management.

Requirements:

Education: Diploma or Degree in Business Administration, Human Resources, or a related discipline.
Experience: 2-3 years of experience in an administrative or HR support role.

Skills & Attributes:

• Strong communication, organization, and interpersonal abilities.
• Proficient in Microsoft Office and Google Suite.
• Capable of handling confidential and sensitive information responsibly.

Working Conditions:

Environment: Office-based setting.
Mental Demands: Requires strong attention to detail and ability to manage multiple tasks during peak periods.

Tools & Systems Used:

• Autocount (Accounting software)
• Infotech System
• LinkedIn