Sales & Purchase Assistant (Ship Broker)

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An international recruitment agency is seeking an Administrative Support professional for the Sale & Purchase brokers. The role involves providing crucial operational support, managing documentation, and ensuring smooth processes and compliance. Candidates should be detail-oriented, motivated, and have strong communication skills, with proficiency in MS Office. This is an opportunity to engage in a dynamic environment and work collaboratively with a dedicated team.

Qualifications

• Highly driven and self-motivated individual.
• Strong interpersonal skills and team player.
• Exceptional attention to detail and organizational skills.

Responsibilities

• Provide administrative support to the S&P brokers, managing documentation.
• Coordinate post-fixture processes and liaise with stakeholders.
• Conduct research and maintain up-to-date records in company databases.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Analytical skills

Communication skills

Tools

MS Office

Job description

Responsibilities

• Provide day-to-day administrative and operational support to the S&P (Sale & Purchase) brokers, including preparing and managing relevant documentation
• Coordinate post-fixture processes, ensuring on-time payments, accurate documentation, and compliance with contractual terms
• Liaise with shipowners, brokers, internal teams across offices, and external parties to ensure smooth S&P operations and resolve any arising issues promptly
• Maintain up-to-date and accurate records by entering and updating S&P data in company databases and systems, including vessel details and other key information
• Conduct research on vessels, market conditions, and industry developments to support the S&P team’s decision-making
• Work collaboratively with colleagues to promote a cohesive team environment and contribute to collective success
• Undertake other administrative duties as assigned to support S&P brokers and adapt to evolving business needs

Requirements

• Highly driven and self-motivated, with the determination to deliver excellence and achieve results
• Resilient and adaptable, able to persist in the face of challenges
• Strong interpersonal skills, with the ability to build relationships and establish rapport quickly
• Team player with a collaborative mindset, willing to share knowledge and skills to achieve common goals
• Exceptional attention to detail and accuracy
• Strong organizational skills
• Good analytical and problem-solving abilities
• Clear and effective communication skills, with a willingness to learn
• Confident and capable of working well under pressure
• Professional integrity and respect for company values
• Excellent command of written and spoken English
• Proficiency in MS Office applications