Sales Executive

ITCAN PTE. LIMITED; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading IT services firm in Singapore is seeking a Sales Support Officer to assist with order processing, invoicing, and providing administrative support to Sales and Project teams. Candidates should be organized, able to multi-task, and have basic accounting knowledge. Proficiency in MS Excel and experience with SAP are preferred. This role offers an opportunity to contribute to a dynamic team in a fast-paced environment.

Qualifications

• Sales support or related skills are required.
• Highly organized, able to multi-task, and work under pressure with tight deadlines.
• Basic accounting knowledge and SAP experience preferred.

Responsibilities

• Support order processing functions and ensure timely invoicing.
• Provide administrative support to Sales and Project teams.
• Maintain and update sales extraction sheets weekly.
• Verify all POs and ISRs for accuracy.
• Liaise with Finance department regarding payments.

Skills

Sales support or related skills

Highly organized

Multi-tasking

Basic accounting knowledge

Proficient in MS Office

Education

Minimum Diploma/Degree in Business Administration or relevant discipline

Tools

SAP

MS Excel

Job description

Job Responsibilities:

1. Support order processing functions, including generating costing sheets and supporting standard and WBS orders.
2. Ensure timely invoicing and collections for standard orders.
3. Generate manual delivery orders for standard orders.
4. Provide administrative support to Sales and Project teams, including reports, spreadsheets, filing, and general administration.
5. Issue Maintenance and Warranty Certificates and update related lists.
6. Monitor and ensure timely renewal of customer contracts.
7. Maintain and update sales extraction sheets weekly.
8. Process rebates and claims from partners and prepare weekly/monthly reports.
9. Submit monthly sales reports for bulk tenders.
10. Review RFQ and corrigendum documents, download, and distribute to the sales team, especially for Gebiz, Sesami, Ariba, and Tenderboard.
11. Verify all POs and ISRs from internal and external customers for accuracy in items, quantities, and amounts.
12. Maintain proper filing and record-keeping of customer and vendor POs and correspondence.
13. Liaise with Finance department regarding payments and invoices related to rebates and claims.
14. Assist Sales team in preparing tender documents.
15. Support ad-hoc office tasks and internal team members as needed.

Qualifications:

• Sales support or related skills are required.
• Highly organized, able to multi-task, and work under pressure with tight deadlines.
• Basic accounting knowledge and SAP experience preferred.
• Proficient in MS Office, especially MS Excel.
• Minimum Diploma/Degree in Business Administration or relevant discipline.