Sales cum Admin

ACE FORCE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent service company in Singapore is looking for an Administrative Assistant to provide general administrative support. Responsibilities include managing correspondence, handling accounts receivable, and preparing tender documents. The ideal candidate should have excellent communication skills, be detail-oriented, and be able to multitask effectively in a fast-paced environment. Proficiency in MS Office and a positive attitude towards teamwork are essential.

Qualifications

• Ability to work well under pressure and meet deadlines.
• Meticulous with high sensitivity in managing confidential reports.
• Subject to working experience.

Responsibilities

• Perform general administrative tasks and support the service team.
• Manage incoming/outgoing mails and customer inquiries.
• Handle accounts receivable functions including billing and collections.
• Prepare tender documents and quotations.
• Generate Purchase Orders, Quotations, Delivery Orders & Invoices.

Skills

Excellent written and verbal communication skills

Analytical abilities

Detail-oriented

Proactive problem-solving

Strong interpersonal skills

Ability to multitask

Knowledge of MS Office

Proficiency in Excel

Job description

Responsibilities

• Performs all general administrative tasks and provides administrative support to installation and service team;

• Handle day to day tasks and support with smooth running of operations in the office.

• Handles incoming/outgoing mails and answers phone calls, including customer enquiry;

• Perform Account Receivable related functions including billing and manage collection Perform customers and supplies statement of accounts to ensure discrepancies

• Perform monthly payroll, CPF submission , IR8A, IR21 and quarterly GST

• Renew and update company vehicles - VPC , ROAD TAX and INSURANCE

• Handle work passes matters - renewal & cancellation of work pass

• Prepare tender documents and quotation to customer.

• Generate Purchase Order, Quotation, Delivery Order & Invoices;

• Any other ad-hoc duties assigned by the company.

Requirements

• Excellent written and verbal communication skills with strong analytical abilities.

• Ability to work well under pressure, detail-oriented and employs a proactive approach to problem-solving.

• Positive working attitude, demonstrate good interpersonal skills and ability to work collaboratively in a team.

• The ability to multitask, works in a fast-paced environment, and meets deadlines.

• Meticulous & high sensitivity in managing confidential reports.

• Knowledge of MS office & proficient in Excel.

• Subject to working experience

Working Hours:

5.5 working days

Monday to Friday (9:00am-6:00pm)

Saturday (9.00am - 1.00pm)