Sales Coordinator

QE SAFETY CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading company in safety consultancy seeks a coordination expert to manage personnel deployment, liaise with vendors, and oversee training programs. Ideal candidates should possess a diploma in a related field, strong communication skills in English and Mandarin, along with proficiency in Microsoft Office applications. A proactive individual will thrive in a fast-paced environment and ensure operational efficiency.

Qualifications

• Diploma in Business Administration or related field required.
• Prior experience in sales coordination preferred.
• Strong communication skills in both English and Mandarin.

Responsibilities

• Coordinate deployment of outsourced safety personnel to client sites.
• Prepare tender documents and track personnel timesheets.
• Manage training programs and vendor registration for operations.

Skills

Strong administrative skills

Communication skills

Coordination skills

Fluency in Mandarin

Education

Diploma in Business Administration, Operations, or related field

Tools

Microsoft Excel

Microsoft Word

Job description

Key Responsibilities

• Coordinate the deployment of outsourced safety personnel to client sites, including schedule planning and documentation.
• Review and prepare tender documents for timely submission.
• Track personnel timesheets and perform monthly revenue calculations.
• Source, liaise with, and evaluate external vendors for specialized services.
• Monitor staff attendance and leave, and assist in resolving site-related operational issues.
• Handle vendor registration across various client and government portals.
• Prepare and manage availability agreements and employment contracts for personnel.
• Coordinate both in-house and external training programs with third-party training providers.
• Manage course registrations, attendance lists, and operational logistics for training events.
• Generate and issue sales quotations and invoices to clients.

Requirements

• Diploma in Business Administration, Operations, or a related field.
• Prior experience in sales coordination operational admin is preferred.
• Strong administrative, communication, and coordination skills.
• Proficient in Microsoft Excel, Word, and email communication.
• Able to work independently and handle multiple priorities with accuracy
• Must be able to communicate fluently in both English and Mandarin (spoken and written), in order to liaise with Mandarin-speaking clients.