Sales Assistant

JAC Recruitment Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive and detail-oriented individual to assist the directors in operational and administrative duties within a Single Family Office. This role focuses on managing bank account processes, loan negotiations, and providing essential administrative support. The ideal candidate will possess a Bachelor's degree and have 3 to 10 years of relevant experience in fields such as Accounting or Banking. With a strong emphasis on organizational skills and the ability to manage confidential information, this position offers a unique opportunity to contribute to a highly confidential and dynamic environment. If you are looking for a long-term career with stability, this role is perfect for you.

Qualifications

• 3 to 10 years of relevant experience in Accounting, Legal, Banking, or Corporate Secretary.
• Strong communication and organizational skills are essential.

Responsibilities

• Support Directors in managing bank accounts and loan negotiations.
• Provide administrative support and oversee office facilities.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Attention to Detail

Initiative

Education

Bachelor’s Degree

Job description

OVERVIEW
As part of a Single Family Office to a Japanese owner, you will be assisting the directors in mainly operational and some administrative duties in the office.

Key Responsibilities
Operational Duties (70%):
Support Directors in the following:

1. Managing the bank account opening process which includes communication with counterparties within the bank and arranging for document and information submission for KYC, Investment mandates, tax forms, and general account opening forms.
2. Negotiation of loan terms for newly opened facilities.
3. Monitor and analyse margin call levels and bank balances periodically.
4. Prepare remittance instructions for investment needs.
5. Monitor loan balance, FX impact, term, interest rates, and renewals.
6. Filing of monthly bank account statements for in-house analysis, accounting, and audit.
7. Preparing statutory documents from Corporate Secretary, obtain relevant signatures, and submission.

Administrative Duties (30%):

1. Provide general administrative support to Directors.
2. Overseeing the upkeep and maintenance of office facilities and equipment.
3. Coordinate internal and external communications, including liaising with vendors and clients.
4. Facility management which includes managing in-house cleaners and contractors.
5. All other office facilities related vendor communications.
6. Any other ad-hoc duties as assigned.

Requirements

1. Min Bachelor’s Degree with 3 to 10 years of relevant experience in either one or a combination of these functions: Accounting, Legal, Banking, or Corporate Secretary. (Accounting required skill level will be checking bank statements, filing, and liaison with Tax & Accounting firms.)
2. Good initiative and common sense in general housekeeping and operational matters.
3. Excellent organizational skills with attention to detail and accuracy.
4. Ability to manage multiple tasks and prioritize effectively.
5. Strong communication skills and the ability to work collaboratively with team members and other departments.
6. Demonstrated problem-solving skills and a proactive approach to tasks.
7. Stable profile due to the highly confidential nature of our business, we are looking for candidates with a stable work history who are likely to stay long-term with us.
8. Possess capability of managing confidential information, including owner's personal data.

We regret to inform that only shortlisted candidates will be notified. Appreciate your understanding. Candidates requiring a visa need not apply.

EA: JAC Recruitment Pte. Ltd.
EA Licence: 90C3026
EA Personnel: R24123855
EA Personnel Name: Mei Kamioka

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