Sales and Admin Executive

RICHFOOD CATERING PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading catering company is seeking an Administrative Support professional to handle general administrative duties, assist in procurement, and provide customer support. The ideal candidate will have a diploma in Business Administration and at least a year of relevant experience, along with strong communication skills and proficiency in Microsoft Office. This role requires a proactive team player who can start immediately.

Qualifications

• 1 year of relevant administrative experience in a professional environment.
• Strong proficiency in MS Excel and MS Word.
• Team player with proactive attitude.

Responsibilities

• Manage incoming phone calls and emails professionally.
• Assist in quotation preparation and supplier coordination.
• Support basic accounts-related tasks like invoicing.

Skills

Communication

Interpersonal Skills

Proficiency in Microsoft Office

Customer Support

Education

Diploma in Business Administration

Higher Educational Qualification

Job description

Job Description & Requirements

1. General Administrative Duties

• Answer and direct incoming phone calls in a professional and courteous manner.
• Manage emails, respond to inquiries, and ensure timely follow-up.

2. Quotation Support

• Assist in the preparation, issuance, and follow-up of quotations to customers.
• Coordinate with internal teams and suppliers to gather accurate information for quotations.

3. Procurement and Supplier Coordination

• Communicate with suppliers to obtain pricing, delivery schedules, and other necessary details.
• Coordinate with the procurement team to ensure timely order placements and follow-ups.

4. Customer Support

• Address and resolve customer inquiries and requests promptly.
• Liaise with customers to provide updates on orders and service status.

5. Accounts and Finance Assistance

• Support basic accounts-related tasks such as invoicing, payment follow-ups, and expense tracking.
• Collaborate with the accounts team to ensure accurate record-keeping

6. Paperwork and Reporting

• Prepare, review, and distribute reports and documentation as required.
• Ensure compliance with company policies and procedures in all administrative tasks.

Requirements

• Diploma or higher educational qualification in Business Administration, Sales, or a related field.
• At least 1 year of relevant administrative experience in a professional environment.
• Proficiency in Microsoft Office applications, particularly MS Excel and MS Word.
• Excellent verbal and written communication skills, with strong interpersonal abilities.
• Team player with a proactive attitude and willingness to learn.
• Able to start immediately