Sales Administrative and Support Executive

INFINITY CYBERSEC PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in cybersecurity in Singapore seeks a Sales & Administrative Support Executive to assist the sales team with various administrative tasks. The role involves managing inside sales activities, processing sales documents, and ensuring smooth contract management. Ideal candidates should be detail-oriented professionals with strong organizational and communication skills, ready to thrive in a fast-paced environment.

Qualifications

• Previous experience in inside sales or administrative support is an advantage.
• Proficiency in Microsoft Office Suite is essential.
• Must have strong verbal and written communication abilities.

Responsibilities

• Assist sales team with customer inquiries and order processing.
• Maintain customer databases and process essential sales documents.
• Coordinate sales contracts and ensure compliance with company policies.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Education

Diploma in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Job Summary:
We are seeking an organized and detail-oriented Sales & Administrative Support Executive to assist our sales team and ensure smooth internal operations. This role involves managing inside sales activities, providing administrative support, coordinating sales processes, and maintaining contract records. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Inside Sales & Sales Support
• Assist the sales team in managing customer inquiries, preparing quotations, and following up on leads.
• Coordinate and track sales orders, ensuring timely processing and delivery.
• Maintain customer databases and update records with relevant sales information.


Sales Administration & Data Entry
• Accurately input sales quotations into the system.
• Generate and process essential sales documents including DO,PO and invoices
• Ensure proper documentation and filing of sales records for easy retrieval.
• Work closely with internal teams to coordinate order fulfillment and resolve any discrepancies.


Sales Operations & Contract Management
• Assist in reviewing and maintaining sales contracts, ensuring compliance with company policies.
• Keep track of contract timelines, renewals, and key terms.
• Coordinate with relevant stakeholders to manage contract documentation and approvals.



Requirements:
• Diploma or equivalent in Business Administration, Sales, or a related field.
• Previous experience in inside sales, administrative support, or a similar role is an advantage.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Attention to detail and ability to work independently in a fast-paced environment.


This role is ideal for a proactive individual who enjoys supporting sales functions and ensuring efficient administrative processes. If you thrive in a dynamic environment and have a keen eye for detail, we encourage you to apply.