Sales Admin (Tender Submission/ East) Urgent!

SPECTRUM AUDIO VISUAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in audiovisual services is seeking an administrative professional to manage tender documents, contracts, and sales support. The ideal applicant will have at least a diploma and 2 years of relevant experience, with strong organizational skills and proficiency in Microsoft Office. This role offers the opportunity to contribute significantly to tender processes and sales team support in a fast-paced environment.

Qualifications

• Minimum 2 years of relevant experience required.
• Strong attention to detail and organizational skills are essential.
• Proficient in Microsoft Office Suite for document preparation.

Responsibilities

• Review and prepare tender documents and contracts.
• Source leads and provide administrative sales support.
• Ensure organized documentation of all sales activities.

Skills

Attention to detail

Organizational skills

Document management

Version control

Multitasking

Microsoft Office Suite

Education

Local Diploma in relevant discipline

Job description

Key Responsibilities:

Tender Administration

• Review tender documents to extract relevant requirements for distribution to relevant stakeholders for follow up actions
• Assist in preparing Bill of Materials (BOM), filling up tender-related forms, and compiling complete tender submission documents.
• Monitor tender timelines and coordinate with stakeholders to ensure submission deadlines are met.

Contract Management

• Draft and prepare maintenance contracts in accordance with agreed terms.
• Maintain contract records and track renewals or updates as required.

Leads Administration

• Source through various portals to identify relevant leads and assigned out to the appropriate sales personnel
• Ensure all incoming leads from various channels are promptly logged and assigned to the appropriate sales personnel

General Sales Support

• Provide administrative support to the Sales Team to facilitate smooth day-to-day operations.
• Ensure accurate and organized documentation of all sales and tender activities.
• Liaise with internal departments and external parties as needed to support sales processes.
• Guide Sales Team on file management and proper documentation practices and usage of sales toolkits

Requirements:

• Possess at least a Local Diploma in relevant discipline
• At least 2 years of relevant experience
• Strong attention to detail and organizational skills.
• Ability to manage multiple deadlines and work in a fast-paced environment.
• Good understanding of document management and version control.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with experience in document formatting and preparation.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.