Sales Admin (Project/ East)

Private Advertiser; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A private company in Singapore is looking for a skilled professional for a role focusing on tender administration and contract management. The successful candidate will manage submissions, maintain contract records, and support the sales team in daily operations. Candidates should possess a Local Diploma and relevant experience in administrative roles, emphasizing attention to detail and strong organizational abilities.

Qualifications

• Minimum 2 years of relevant experience is required.
• Strong attention to detail and organizational skills are essential.
• Experience in document formatting and preparation.

Responsibilities

• Review and prepare tender documents and maintenance contracts.
• Coordinate with stakeholders to meet submission deadlines.
• Provide administrative support to the Sales Team.

Skills

Attention to detail

Organizational skills

Document management

Version control

Education

Local Diploma in relevant discipline

Tools

Microsoft Office Suite

Job description

Key Responsibilities:

Tender Administration

• Review tender documents to extract relevant requirements for distribution to relevant stakeholders for follow up actions

• Assist in preparing Bill of Materials (BOM), filling up tender-related forms, and compiling complete tender submission documents.

• Monitor tender timelines and coordinate with stakeholders to ensure submission deadlines are met.

Contract Management

• Draft and prepare maintenance contracts in accordance with agreed terms.

• Maintain contract records and track renewals or updates as required.

Leads Administration

• Source through various portals to identify relevant leads and assigned out to the appropriate sales personnel

• Ensure all incoming leads from various channels are promptly logged and assigned to the appropriate sales personnel

General Sales Support

• Provide administrative support to the Sales Team to facilitate smooth day-to-day operations.

• Ensure accurate and organized documentation of all sales and tender activities.

• Liaise with internal departments and external parties as needed to support sales processes.

• Guide Sales Team on file management and proper documentation practices and usage of sales toolkits

Requirements:

• Possess at least a Local Diploma in relevant discipline

• At least 2 years of relevant experience

• Strong attention to detail and organizational skills.

• Ability to manage multiple deadlines and work in a fast-paced environment.

• Good understanding of document management and version control.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with experience in document formatting and preparation.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.