Sales Admin & Product Coordinator

TREA PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the corporate gift and merchandise sector is looking for a proactive Sales Admin & Product Coordinator to enhance operations through effective sales support and product management. The role involves coordinating orders, managing marketing assets, and ensuring content accuracy for the company website, requiring attention to detail and strong communication skills.

Qualifications

• Minimum O level or Diploma in a related field.
• 1-2 years relevant experience in sales admin or marketing coordination.
• Proficient in Google Workspace and CRM platforms.

Responsibilities

• Coordinate orders with suppliers and maintain supplier communications.
• Manage inventory and logistics of marketing materials.
• Gather specifications for product content and ensure SEO optimization.

Skills

Organizational skills

Communication skills

CRM proficiency

Sales support

Marketing coordination

Detail-oriented

Education

O level or Diploma in Business Administration

Diploma in Marketing

Diploma in Design

Diploma in Communications

Tools

Google Workspace

CRM platforms

Content management systems

Basic photo editing tools

Job description

Job Title: Sales Admin & Product Coordinator

We are seeking a proactive and detail-oriented Sales & Product Coordinator to support our B2B corporate gift and merchandise operations. This role bridges sales support, marketing asset coordination, and product content management. You’ll work closely with sales reps, procurement, logistics, and marketing teams to ensure smooth operations, brand consistency, and timely customer service.

Key Responsibilities

Sales Support

• Coordinate and submit orders to suppliers based on confirmed sales orders. Ensure accuracy in product details, pricing, and delivery requirements. Maintain clear records of all supplier communications and proactively follow up to ensure timely fulfilment. Liaise with procurement or sales teams for any order clarifications.

• Generate invoice and submit e-invoices on various platforms for delivered orders.

• Collect and input sales leads from multiple sales reps’ emails into the CRM, organize, maintain and update all databases regularly.

• Assist with tender submissions, vendor registration forms, and compliance documentation.

Marketing Support

• Manage inventory and logistics for marketing collaterals and product samples including proper in and out record of samples loan.

• Coordinate with vendors and creative agencies for production of digital marketing assets.

• Ensure newly completed orders are photographed, edited, and catalogued in Google Drive for marketing use.

• Organize product sample displays in a presentable manner in the showroom.

Product Content & Website Coordination

• Working with procurement to gather specifications and visuals to upload new products onto the company website and ensure SEO-optimized content.

• Regularly update product content, specifications, and ensure SEO-optimized descriptions on the company website.

• Maintain an organized digital asset library of product photos, categorized and labeled for easy retrieval.

Requirements

• Preferred with minimum O level or Diploma in Business Administration, Marketing, Design, Communications, or related field.

• At least 1–2 years of relevant experience in sales admin, product or marketing coordination.

• Proficient in Google Workspace (Sheets, Drive), basic photo editing tools.

• Comfortable using CRM platforms and content management systems (e.g. Capsule, WordPress).

• Organized, resourceful, and capable of juggling multiple tasks in a fast-paced environment.

• Strong written and verbal communication skills.

Salary Range

• SGD 2,800 – 3,400/month, depending on experience and skillset.