Sales Admin Officer

KINO BIOTECH PTE. LTD.; Serangoon Garden Circus; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the FMCG sector is seeking a detail-oriented sales operational role to manage sales data, monitor orders, and provide insights through analytics. The ideal candidate will have a diploma and a minimum of two years’ experience in a similar environment, demonstrating strong analytical and interpersonal skills.

Qualifications

• Minimum 2 years relevant work experience in FMCG environment.
• Strong interpersonal and communication skills essential.
• Meticulous and self-driven team player with creative problem-solving skills.

Responsibilities

• Update sales data and monitor various orders to enhance operational efficiency.
• Analyze sales and prepare reports for management.
• Oversee Sales & Operations Admin team and facilitate meetings.

Skills

Analytical techniques

Data cleaning

Problem-solving

Interpersonal skills

Communication skills

Education

Diploma in related field

Job description

DUTIES & RESPONSIBILITIES

• Update all channel daily sales
• Monitor Sales Order & Consignment Order
• Monitor KOP order and print delivery label
• Monitoring of 1 exchange stock requisition form and sales order
• Update daily Purchase Order receive from trade channel
• Improve data quality by checking the completeness, correctness, accuracy and other data challenges
• Use analytical techniques to improve operational and reporting efficiency
• Monitor Purchase Requisition, Purchase Order & Arrival Document
• Monitor Customer's OOS status and submit replenishment form to Customer's buyer
• Track and tally invoices receive from various channel
• Check price for return order receivable
• Analyse, visualize, and generate insights by designing and implementing reports and analytics solutions
• Perform data cleaning for existing database entries when necessary
• Leverage on proprietary data using statistical analysis to provide data insights for business development
• Work with Head of Sales to prioritize business and information data needs
• Update retail sales for sales and marketing meetings
• Collect relevant data so as to perform descriptive and predictive analyses
• Process KOP commission withdrawer and submit to finance
• Manage weekly S&M Meetings including booking of conference room and setting up email calendar
• Update sales data from various sources to shared drive
• Update monthly P&L by channel by customer
• Preparation and analysis for Management reporting and project presentation
• Download sales data and analyze sales by sales channel and product category
• Prepare report for EXCO meeting
• Prepare stock forecast report for all channel
• Prepare annual budget report by sales channel, product & month and forecast P&L
• Research competitor activities for trade partner brands
• Oversees Sales & Operations Admin team
• Other ad-hoc duties as assigned by the Management

Requirements:

· Diploma with minimum 2 years relevant work experience in FMCG environment.

· Strong interpersonal and communication skills.

· Creative problem-solving skills

· Meticulous, mature and tactful personality, integrity, self-driven and a team player