Sales Admin Executive (1 yr contract)

SAFRAN ELECTRONICS & DEFENSE SERVICES ASIA PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading company in the defense sector seeks a candidate to support its customer service team with administrative and operational tasks. This role involves managing sales records, assisting in invoicing processes, and ensuring compliance with health and safety protocols. The ideal candidate will have a diploma or equivalent, proficiency in ERP systems and Microsoft tools, along with strong communication skills.

Qualifications

• Diploma/O Level/Nitec required.
• Experience with ERP software preferred, especially SAP B1.
• Good interpersonal and communication skills.

Responsibilities

• Provide administrative support to the customer service team.
• Maintain sales records and compile reports for accuracy.
• Assist with invoicing and follow up on delivery schedules.

Skills

Multi-tasking

Interpersonal skills

Communication skills

Teamwork

Education

Diploma/O Level/Nitec

Tools

ERP software (SAP B1)

Microsoft Excel

Microsoft Word

Job description

Duties and Responsibilities:

a) Provide support to customer service team and manager in backend functions.

b) Provide full administrative support to the team including but not limited to data

entry, creation/follow up of customer request orders, update of system records.

c) Maintaining sales records, compiling reports and checking for accuracy/discrepancy

In data and invoices.

d) Assist to issue invoice for completed sales and repair orders.

e) Assist to provide shipping details to customers.

f) Assist to follow up on delivery schedule for sales orders and repairs status with

g) Workshop / Supply Chain / Planner.

h) Assist to follow-up with Supply Chain Department on backlog status (demand

versus supply) to ensure customer requested delivery date is met.

i) Comply with all health, safety and environment (HSE) regulations as prescribed by

law and company’s policies.

j) Actively participate and contribute to HSE initiatives & Corporate HSE programs

and in HSE risk communications & mitigations.

k) Archiving files.

l) Other ad-hoc assignments.

Experience and Qualifications:

· Diploma/O Level/Nitec.

· Well-versed in ERP software, preferably SAP B1 and Microsoft tools (Excel , Words).

· Commercial knowledge of the aviation industry would be an added advantage.

· Candidate with experience would be an added advantage , fresh graduate may also be considered.

· Ability to multi-task, prioritize and manage time effectively.

· Good written , interpersonal and communication skills .

· Good team player – capable of interacting with other departments