Sale Admin Executive

Mdm Ling Bakery Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the bakery sector is seeking a detail-oriented Sales Administrator to support their sales team. The role involves managing customer accounts, processing orders, and providing administrative support. Ideal candidates are organized, communicative, and possess strong multitasking skills, with a background in sales support or administration.

Qualifications

• 2+ years of experience in a sales support or administrative role.
• Strong proficiency in MS Office, especially Excel and Word.
• Effective communication and interpersonal skills.

Responsibilities

• Process sales orders and ensure timely and accurate data entry into the CRM system.
• Prepare and send quotations, proposals, and invoices to clients.
• Coordinate with logistics, finance, and production departments.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Time-management

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree in Business Administration, Marketing, or related field

Tools

MS Office

CRM software (e.g., Salesforce, HubSpot)

Job description

Job Summary:

We are looking for a highly organized and detail-oriented Sales Administrator to support our sales team and ensure the smooth operation of sales processes. The Sales Administrator will be responsible for managing customer accounts, processing orders, preparing sales documents, and providing administrative support to the sales team. The ideal candidate should be a strong communicator with excellent organizational and multitasking skills.

Key Responsibilities:

• Process sales orders and ensure timely and accurate data entry into the CRM system.

• Prepare and send quotations, proposals, and invoices to clients.

• Coordinate with logistics, finance, and production departments to ensure order fulfillment.

• Maintain and update customer records and sales databases.

• Assist the sales team in tracking leads, opportunities, and client communications.

• Monitor stock levels and delivery schedules, and follow up on pending orders.

• Generate regular sales reports and dashboards for management review.

• Handle incoming inquiries and provide product/service information to clients.

• Support the planning and execution of sales campaigns, events, and promotions.

• Assist with administrative tasks such as scheduling meetings, managing calendars, and preparing presentations.

Qualifications and Skills:

• Proven work experience as a Sales Administrator, Sales Support Specialist, or similar role.

• Strong proficiency in MS Office (especially Excel and Word); experience with CRM software (e.g., Salesforce, HubSpot) is a plus.

• Excellent organizational and multitasking abilities.

• Strong attention to detail and accuracy.

• Effective communication and interpersonal skills.

• Ability to work independently and as part of a team.

• Time-management skills with a problem-solving attitude.

Education and Experience:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Marketing, or a related field preferred.

• 2+ years of experience in a sales support or administrative role.

Preferred Attributes:

• Knowledge of sales performance metrics.

• Familiarity with basic accounting or order processing software.

• Customer-first mindset with a proactive attitude.