Safety Administrative Assistant

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading company in Underground Utilities Infrastructure is looking for a detail-oriented Safety Administrative Assistant to support their EHS team. The ideal candidate will manage safety documentation, coordinate meetings, and help ensure regulatory compliance for a safe working environment, all while enjoying benefits like telecommunication perks and a company shuttle service.

Benefits

Company-provided shuttle service

Company-provided lunch bus

14 days annual leave

Medical Teleconsultation services

Comprehensive medical benefits

Portable Medical Benefit Scheme contributions

Qualifications

• Prior experience in safety or administrative support preferred.
• Familiarity with EHS procedures and regulations is an advantage.
• Proficient in Microsoft Office and digital tools.

Responsibilities

• Maintain accurate safety records and documentation.
• Organize safety meetings and training sessions.
• Monitor CCTV footage and report compliance issues.

Skills

Communication

Organizational Skills

Attention to Detail

Education

GCE 'N' / 'O' Level, Diploma, or equivalent qualification

Tools

Microsoft Office

Digital tools for safety data management

Job description

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

We are seeking a detail-oriented and proactive Safety Adminstrative Assistant to support our Environment Health & Safety (EHS) team. This role plays a vital part in maintaining accurate safety documentation, coordinating meetings and training, supporting site monitoring, and ensuring regulatory compliance to uphold a safe working environment.

Job Responsibilities:

Documentation & Reporting

• Maintain accurate safety records including daily inspection reports, risk assessments (RA), safe work procedures (SWP), and incident logs
• Keep updated documentation for worker and subcontractor safety compliance
• Prepare daily safety sharing slides based on site activities, recent incidents, or MOM advisories
• Assist in drafting safety reports for internal and external stakeholders

Administrative & Meeting Support

• Organize and schedule safety meetings, toolbox talks, and EHS Committee meetings
• Record and prepare meeting minutes for EHS Committee and daily coordination sessions
• Coordinate training sessions and maintain training attendance records

Site Surveillance & Monitoring

• Monitor live CCTV footage to identify non-compliance or unsafe acts
• Report observations to site supervisors or the WSH team
• Maintain CCTV footage logs for investigation or audit purposes

Communication & Coordination

• Disseminate safety alerts, circulars, and advisories to workers and subcontractors
• Follow up with site teams on the closure of inspection findings and non-compliance issues
• Act as a liaison with regulatory bodies such as MOM or BCA for audits and document submissions

System & Inventory Management

• Use digital tools (e.g., Microsoft Excel, in-house apps, eSSS) to manage safety inspection data and reporting
• Track and manage PPE inventory and safety signage
• Prepare purchase requisitions for safety-related equipment and tools

QUALIFICATIONS

• GCE 'N' / 'O' Level, Diploma, or equivalent qualification in administration or related field
• Prior experience in safety or administrative support is preferred
• Proficient in Microsoft Office and digital tools for safety data management
• Strong attention to detail, with good communication and organizational skills
• Familiarity with EHS procedures and regulations is an added advantage

OTHER INFORMATION

• Work Schedule: 5-day work week.
• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits:

• Transportation:
  • Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
  • Company-provided lunch bus for easy access to meals.
• Annual Leave:
  • 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
  • Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
  • Access to Medical Teleconsultation services for quick, easy healthcare consultations.
  • Comprehensive medical benefits including dental care and health screenings.
  • Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

Please note that your application will be sent to and reviewed by the direct employer - Ley Choon Constructions and Engineering Pte Ltd