Resource Scheduler / Project Coordinator

NTT SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

NTT SINGAPORE PTE. LTD. is seeking an experienced Resource Management professional to coordinate resource allocations across projects and service engagements in a fast-paced environment.

You will work with internal stakeholders to ensure timely, accurate resource assignments, manage third-party orders, and collaborate with external vendors on onboarding, renewals, and related operational matters. This role emphasizes strong organizational and communication skills within a Singapore-based team.

Qualifications

• 2–5 years of experience in resource management, scheduling, vendor management, PMO support or related roles.
• Experience coordinating with external vendors and managing third-party resources.
• Strong administrative and organizational skills with attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Strong communication and stakeholder coordination skills.
• Experience in procurement coordination or PO administration is a plus.

Responsibilities

• Manage and coordinate resource assignments across projects and service engagements.
• Work with internal stakeholders to ensure timely and accurate allocation of resources based on business requirements.
• Administer and track third-party (pass-through) orders with proper documentation and approvals.
• Coordinate with vendors and external partners on resource availability, onboarding, renewals, and related matters.
• Monitor resource utilization and assist with workforce planning activities.
• Maintain accurate records of resource schedules, assignments, and vendor engagements.
• Provide project administration support, including tracking resource movements, timesheets, and related documentation.
• Support procurement processes for third-party resources and services.
• Escalate resource conflicts, scheduling challenges, and vendor issues promptly.
• Generate reports and provide updates to management on resource allocation and vendor performance.

Skills

Resource Management

Resource Scheduling

Vendor Management

Project Administration

PMO Support

Operations

Tools

MS Excel

MS Office

Job description

Key Responsibilities

• Manage and coordinate resource assignments across projects and service engagements.
• Work closely with internal stakeholders to ensure timely and accurate allocation of resources based on business requirements.
• Administer and track third-party (pass-through) orders, ensuring proper documentation, approvals, and fulfillment.
• Coordinate with vendors and external partners regarding resource availability, onboarding, renewals, and related operational matters.
• Monitor resource utilization and support workforce planning activities.
• Maintain accurate records of resource schedules, assignments, and vendor engagements.
• Provide project administration support, including tracking resource movements, timesheets, and project-related documentation.
• Support procurement and purchasing processes where required, particularly for third-party resources and services.
• Escalate resource conflicts, scheduling challenges, and vendor issues in a timely manner.
• Generate reports and provide updates to management on resource allocation and vendor performance.

Requirements

• With 2–5 years of experience in Resource Management, Resource Scheduling, Vendor Management, Project Administration, PMO Support, or related operational roles.
• Experience coordinating with external vendors and managing third-party resources.
• Strong administrative and organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Strong communication and stakeholder coordination skills.
• Comfortable working in a fast-paced operational environment.

Preferred

• Experience managing pass-through orders, contractor resources, or outsourced service providers.
• Understanding of project lifecycle and resource planning concepts.
• Experience in procurement coordination or purchase order administration.
• Prior experience within IT services, technology consulting, or managed services environments.
• Basic project coordination or PMO experience.
• Familiarity with ERP, PSA, resource management, or workforce planning tools.