Regulatory Affairs Executive

LVMH FRAGRANCES AND COSMETICS (SINGAPORE) PTE LTD; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading global company in fragrances and cosmetics is seeking a proactive Regulatory Affairs professional in Singapore. This role involves preparing regulatory submissions, ensuring compliance with local regulations, and monitoring changes in regulatory landscapes. The ideal candidate will have a science background, strong interpersonal skills, and the ability to thrive in a fast-paced environment. Join the team to manage compliance and protect valuable brands from regulatory risks.

Qualifications

• 1-2 years of experience in regulatory affairs preferred.
• Strong communication skills, both written and verbal.
• Collaborative team player, meticulous and accurate.

Responsibilities

• Prepare and submit regulatory dossiers to local authorities.
• Track submission status and address queries.
• Monitor new regulations and update stakeholders.

Skills

Time Management

Communication

Interpersonal Skills

Attention to Detail

Education

Diploma or Degree with Science Background

Job description

Summary

Ensure that cosmetic products meet all applicable regulations. Collect and submit to the local authority documents required for licenses and renewals following strict deadlines. Follow up and set timelines for approvals. Protect Brands from any regulatory risk of non-compliance. Monitor existing and new regulations to anticipate any business impact. The role requires a proactive individual who can manage submissions, track progress, and communicate effectively with both regulatory authorities and internal stakeholders.

Responsibility

1. Regulatory Submissions:

• Prepare, coordinate, and submit regulatory dossiers/packaging data to the local authorities in Singapore.

• Track submission progress and proactively address any queries or requests from the authorities.

• Provide timely updates, monthly reports, and KPI reports on submission status to the Regulatory Affairs Manager in Singapore.

2. Documentation and Database Management:

• Compile, organize, and maintain comprehensive regulatory documentation, including the source of product registration and approvals.

• Ensure that accurate and up-to-date regulatory information is maintained in relevant databases and systems.

3. Compliance Support:

• Marketing claims: Maintain a current and accurate list of permitted and prohibited claims in accordance with local regulations. Review and ensure product claim compliance.

• Label: Ensure that all product labels comply with local labelling regulations and requirements.

• Inspection: Participate in local regulatory inspections, including preparation and follow-up activities.

• Non-compliance reporting: Immediately report any identified regulatory risks or instances of non-compliance.

4. Regulatory Monitoring:

• Monitor new regulations and guidelines relevant to the company's products.

• Provide timely updates and summaries of regulatory changes to the Regulatory Affairs Manager and relevant stakeholders.

• Assess the potential impact of new regulations on the company's products and operations.

Reporting

• Locally: SEA Regulatory Manager

Knowledge & Attributes Required

• Diploma/degree with science background.

• 1-2 years of relevant working experience in regulatory affairs is preferred.

• Excellent time management skills with the ability to thrive in a fast-paced environment.

• A collaborative team player with strong interpersonal skills.

• Meticulous with high level of accuracy.

• Excellent communication skills, both written and verbal.