Recruiting Coordinator

GovTech Singapore; Singapore; On-site; SGD 65,000 - 90,000; Full time

Job summary

GovTech Singapore is seeking a Recruiting Coordinator to serve as the operational backbone of the Talent Acquisition team, bridging high-growth tech needs with rigorous interviewing standards. This role is more than administrative; it’s a critical touchpoint for candidates navigating a fast-moving tech organization and maintaining a candidate-first approach.

You’ll manage end-to-end candidate journeys, schedule high volumes of interviews across multiple units, and act as a brand ambassador by

Qualifications

• > 1–3 years fast-paced admin or recruiting experience
• Bachelor’s or Diploma in HR/Business Administration required
• Proficiency with Google Workspace or Microsoft 365 and strong scheduling abilities
• Experience with ATS is advantageous

Responsibilities

• Manage end-to-end scheduling of interviews across multiple units and platforms
• Coordinate interview logistics for virtual, in-person, panel, and assessment-based interviews
• Serve as primary contact for candidates, recruiters, hiring managers and interviewers
• Track scheduling metrics and support reporting and forecasting
• Identify and resolve scheduling conflicts and bottlenecks
• Maintain interview rosters and allocation guidelines

Skills

Interviews scheduling

Calendar management

ATS proficiency

Data reporting

Communication

Brand ambassador

Attention to detail

Education

Bachelor's degree in HR/Business Administration

Diploma in HR/Business Administration

Tools

ATS

Calendar tools

MS Excel

Google Workspace / MS 365

Job description

The Government Technology Agency (GovTech) is the lead agency driving Singapore’s Smart Nation initiatives and public sector digital transformation. As the Centre of Excellence for Infocomm Technology and Smart Systems (ICT & SS), GovTech develops the Singapore Government’s capabilities in Data Science & Artificial Intelligence, Application Development, Smart City Technology, Digital Infrastructure, and Cybersecurity.

At GovTech, we offer you a purposeful career to make lives better. We empower our people to master their craft through continuous and robust learning and development opportunities all year round. Our GovTechies embody our Agile, Bold and Collaborative values to deliver impactful solutions.

GovTech aims to transform the delivery of Government digital services by taking an "outside-in" view, putting citizens and businesses at the heart of everything we do. Play a part in Singapore’s vision to build a Smart Nation and embark on your meaningful journey to build tech for public good.

Join us to advance our mission and shape your future with us today!

Learn more about GovTech at tech.gov.sg

What the role is:

The Recruiting Coordinator at GovTech serves as the operational backbone of the Talent Acquisition team, bridging the gap between our high-growth technology needs and rigorous interviewing standards. This role is not merely administrative; it is a critical touchpoint for candidates navigating the complexities of a fast moving tech organization. The coordinator ensures that the hiring process remains efficient and transparent, all while maintaining a "candidate-first" philosophy that is essential in the competitive technology market.

This will initially start off as a 12-month contract.

What you’ll be working on:

The primary responsibility of the Recruiting Coordinator is to manage the end-to-end candidate journey. This involves high-volume interview scheduling across a diverse stakeholder group and platforms, requiring a mastery of calendar management and logistical coordination. Beyond scheduling, the coordinator acts as a brand ambassador, providing candidates with clear expectations regarding the unique timelines and requirements of GovTech roles.

Interview Coordination & Scheduling

• Manage end-to-end scheduling of high volumes of interviews across multiple business units and hiring teams.
• Coordinate interview logistics for virtual, in-person, panel, and assessment-based interviews.
• Serve as the primary point of contact for candidates, recruiters, hiring managers, and interviewers throughout the scheduling process.
• Ensure a seamless and positive candidate experience by maintaining clear and timely communication.
• Proactively identify and resolve scheduling conflicts, last-minute changes, and resource constraints.

Interview Resource Allocation

• Manage interviewer capacity and availability across complex interviewer pools.
• Optimize interviewer assignments based on skills, panel requirements, workload balancing, and hiring priorities.
• Partner with recruiting teams and hiring managers to ensure interview panels are appropriately staffed and calibrated.
• Monitor interviewer utilization and recommend process improvements to improve efficiency and reduce scheduling bottlenecks.
• Maintain accurate interviewer rosters, scheduling guidelines, and allocation frameworks.

Recruitment Operations & Reporting

• Track interview scheduling metrics and operational performance indicators.
• Prepare regular reports and dashboards for recruiters, hiring managers, and leadership teams.
• Analyze scheduling trends, interviewer utilization, candidate throughput, and operational efficiency.
• Ensure data accuracy and integrity within recruitment systems and reporting tools.
• Support workforce planning and recruitment forecasting through scheduling and pipeline data insights.

Process Improvement

• Identify opportunities to streamline scheduling workflows and improve recruitment operations.
• Develop and maintain standard operating procedures (SOPs) and documentation.
• Partner with recruiters and stakeholders to implement scalable scheduling and coordination practices.
• Support projects related to recruitment technology, automation, and operational excellence.

What we are looking for:

• Candidates for this position should ideally possess a Bachelor’s degree in Human Resources, Business Administration, or a related field.
• A minimum of one to three years of experience in a fast-paced administrative or recruiting role is required.
• Proficiency in modern productivity suites (Google Workspace or Microsoft 365) and a demonstrated ability to manage complex schedules are non-negotiable.
• Advantageous to have experience in navigating and managing modern Applicant Tracking Systems

The Ideal Candidate Will Possess

• Diploma or Bachelor's degree in Human Resources, Business Administration, Operations, or a related field.
• 5+ years of experience in recruiting coordination, talent acquisition operations, workforce scheduling, or a similar operational role.
• Demonstrated experience managing high-volume interview scheduling across multiple stakeholders.
• Experience coordinating resources within complex scheduling environments.
• Strong proficiency with Applicant Tracking Systems (ATS), calendar management platforms, and productivity tools.
• Advanced proficiency in Microsoft Excel and reporting tools.
• Exceptional organizational and time-management skills.
• Strong attention to detail and commitment to data accuracy.
• Ability to manage multiple priorities and deadlines simultaneously.

Join us in shaping Singapore's digital future!