Records Management Project Officer

PERSOLKELLY Singapore Pte Ltd (Formerly Kelly Services Singapore Pte Ltd); Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading agency in healthcare is seeking an Assistant Manager (Temporary Officer) to lead records digitisation projects and e-Registry implementation. The role offers an exciting opportunity to drive digital transformation in healthcare, demanding strong project management skills and the ability to work independently.

Qualifications

• Experience in records management or digital transformation projects.
• Strong project management skills.
• Excellent analytical and problem-solving abilities.

Responsibilities

• Lead vendor relationships for digitisation project.
• Oversee daily digitisation operations.
• Design and deliver training programmes for records management.

Skills

Project Management

Records Management

Analytical Skills

Problem-Solving

Communication Skills

Job description

Position: Assistant Manager (Temporary Officer) - Records Management
Agency: Secretariat of healthcareProfessional Boards (SPB), Singapore Medical Council

Roles and Responsibilities

We are seeking a dynamic individual to support our records digitisation initiatives and e-Registry implementation project. This role offers an exciting opportunity to drive digital transformation in healthcare records management.

Records Digitisation Project Management

• Lead and manage vendor relationships for large-scale records digitisation project

• Oversee daily digitisation operations and team performance

• Develop and implement quality control processes

• Provide strategic recommendations for process improvements

• Collaborate with National Archives of Singapore (NAS) and internal stakeholders

• Coordinate records preparation, including metadata indexing and file organisation

e-Registry Implementation

• Analyse current filing systems and develop digital file plans

• Gather user requirements and contribute to system development

• Conduct User Acceptance Testing

• Implement risk management strategies

• Monitor system development progress

Change Management & Training

• Design and deliver records management training programmes

• Develop communication materials for staff engagement

• Guide staff through the transition to digital systems

Requirements

• Strong project management skills

• Experience in records management or digital transformation projects

• Excellent analytical and problem-solving abilities

• Strong interpersonal and communication skills

• Ability to work independently

• Experience with quality control processes and risk management

Contract Duration

• 12 Months (Jul 2025 – Jun 2026)

Monthly Pay rate

• $3800

Working Days (5-day work week)

• Monday to Thursday (8.30am to 6pm)

• Friday (8.30am to 5.30pm)

Work Location

Balastier