Receptionist (Office)

Dynamic Human Capital Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in human capital management is seeking a professional receptionist to manage visitor interactions and coordinate office activities. The ideal candidate will have at least 2 years of experience in customer service, strong interpersonal skills, and proficiency in Microsoft Office. Join a dynamic team where you will play a crucial role in maintaining a welcoming office environment and providing administrative support.

Qualifications

• At least 2 years experience in reception/concierge/customer service.
• Excellent written and interpersonal skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage visitor arrival and office security access.
• Coordinate conference room bookings and setup.
• Handle inbound/outbound mail and package deliveries.

Skills

Interpersonal skills

Customer service

Administration skills

Tools

Microsoft Office

Job description

Responsibilities:

• Manage visitor arrival, including meet and greet professionally, issuance/return of office security access cards for authorized visitors.

• Coordinate conference room booking requests via phone calls or email.

• Attend to general enquiries/requests/complains from both internal and external customers, provide resolution where possible and/or direct to the relevant team/person in charge.

• Setup conference room signages and furniture as per requested booking requirements and ensure all equipment is running smoothly.

• Prepare, record details and process local and international inbound and outbound package deliveries with the assigned courier/supplier.

• Maintain cleanliness of the reception area and conference rooms.

• Perform daily office environment inspection; conference room furniture/equipment, return room to original setup at end of day and install replacement components (e.g. projector, television etc) where required.

• Ensure sufficient first aid box supplies, office supplies and ordering of inventory including staff name tags/cards, stationeries and consumables (eg. A4 paper, flipchart paper, whiteboard markers/eraser etc).

• Perform mail/parcel management for inbound/outbound mail, forward inbound mail to client’s mail slots.

• Main point of contact for vendors on equipment servicing and maintenance services.

• Provide support for events including admin, F&B order, setup and decoration etc.

• Any other tasks assigned by the superior.

Requirements:

• At least 2 years experience in reception/concierge/customer service in a fast-paced environment.

• Excellent written and interpersonal skills with courteous disposition.

• Proficient in reception and administration skills.

• Team oriented and able to work independently.

• Computer literate and proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Salary: Basic $2,600 - $3,000

Time: Monday - Friday (8.30am to 6pm)

Location: The Signature Changi Business Park

By submitting an application or your resume, you are deemed to have consented to Dynamic Human Capital Pte Ltd collecting, using and disclosing your personal data for the purposes stated in our privacy notice (https://dhc.com.sg/privacy-policy). You acknowledge that you have read, understood, and agree with the terms in our privacy notice.

We regret to inform you that only shortlisted applicants would be notified.

Dynamic Human Capital Pte Ltd |EA License No.:12C6253
Han Tze Jian |EA PersonnelNo.:R1658384