Receptionist cums Administrative Assistant

Job Description:

1. Responsible for day-to-day front desk reception duties: managing incoming and outgoing mail, handling couriers and parcels, attending to walk-in visitors and their requests, answering phone calls, reserving meeting rooms, setting up video conferences, etc.
2. Maintain the tidiness and cleanliness of the reception area, meeting rooms, and pantry.
3. Assist in the procurement of general office supplies, stocktaking of office supply inventories, and handling general office invoice processing.
4. Support the maintenance of office facilities and equipment, liaise with vendors/contractors/building management for the repair and maintenance of office equipment when required.
5. Responsible for travel arrangements such as flight schedules, visas, and hotel bookings for all stakeholders within the organization when required.
6. Assist in general administration and coordination for ad-hoc functions/events in the organization.
7. Provide HR administrative support and any other assigned ad-hoc duties when assigned.

Job Requirement:

1. Candidate must possess at least a Diploma or equivalent qualification.
2. Good communication and interpersonal skills.
3. Reliable, cheerful, and pleasant personality.
4. Perform all duties assigned with a positive attitude, exercising responsible initiative and diligence.
5. Bilingual with basic knowledge in Mandarin is preferred to communicate with Mandarin-speaking colleagues.