Receptionist cum Administrative Assistant

HAN KUN LLP; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A law firm in Singapore is seeking a highly organized Administrative Assistant. The ideal candidate will manage front desk operations and support daily business activities. With at least 2 years of experience in administrative support, familiarity with Microsoft Office, and strong organizational skills, you will be a key player in ensuring smooth operations.

Qualifications

• Minimum qualification of Diploma or equivalent.
• At least 2 years of experience in reception, administrative support or a similar role.
• Proficiency in Mandarin is a plus for communicating with Chinese clients.

Responsibilities

• Greet and assist visitors, clients, and employees professionally.
• Manage meeting room bookings and ensure rooms are clean.
• Provide administrative support to partners and manage schedules.

Skills

Organizational skills

Multitasking abilities

Communication skills

Interpersonal skills

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

Job Description

We are seeking a highly organized and efficient administrative assistant to join our firm. The ideal candidate will have at least 2 years of experience in office management and a strong ability to multitask. This person will be responsible for managing front desk operations, coordinating office administration tasks, and supporting daily business activities to ensure smooth operations.

Responsibilities:

• Greet and assist visitors, clients, and employees in a professional and friendly manner.
• Answer, screen, and direct incoming calls and emails properly and promptly.
• Handle incoming and outgoing mail, courier deliveries, packages, and documents.
• Manage meeting room bookings and ensure rooms are clean and properly set up before and after meetings.
• Monitor pantry and stationery supply and coordinate timely replenishment.
• Manage the office area and supervise the cleaner’s work to ensure it is a clean, organized, presentable at all times.
• Liaise with vendors and service providers for repairing or maintenance work of office equipment and facilities.
• Provide administrative support to partners, manage and maintain schedules or appointments, facilitate their restaurant, travel or accommodation bookings when required.
• Perform general administrative tasks such as copying, scanning, and filing, ensure the smooth operation of office equipment.
• Assist in preparing simple reports, expense claims, and reimbursement forms.
• Assist with staff on-boarding and off-boarding procedures.
• Provide administrative support for company events, meetings, and staff activities.
• Handle ad-hoc tasks assigned.

Requirements:

• Minimum qualification of Diploma or equivalent
• At least 2 years of experience in reception, administrative support or a similar role.
• Strong organizational and multitasking abilities and able to prioritise tasks effectively with attention to detail and accuracy.
• Good communication and interpersonal skills. Proficiency in Mandarin is a plus for communicating with Chinese clients.
• Familiar with office equipment and software, proficient in Microsoft Office.
• Positive attitude and strong sense of ownership.