Receptionist cum Administrative

Borr Drilling; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking an Admin Support professional to manage reception duties and provide HR support. The ideal candidate will have at least 3 years of relevant experience and be proficient in Microsoft Office. Responsibilities include administrative tasks, coordinating office supplies, and maintaining employee records, contributing to a well-organized and efficient office environment.

Qualifications

• Min. 3 years of relevant working experience.
• Relevant education at GCE 'N' or 'O' Level / SPM.
• Familiar with Microsoft Office applications.

Responsibilities

• Handle day-to-day front desk reception duties.
• Assist with daily administrative tasks including filing and data entry.
• Manage employee onboarding and offboarding processes.

Skills

Independent work

Teamwork

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Education

GCE ‘N’ or ‘O’ Level / SPM

Job description

Admin Support

• Handle day-to-day front desk reception duties
• Greet walk-incustomers & direct them to respective department
• Handling all telephone calls and messages in a timely and professional manner
• Handle incoming & outgoing correspondence (including emails, letters/courier) by record down the details.
• Assist with daily administrative tasks, including filing, data entry, and document management
• Maintain admin vendors list. (Stationery/ Pantry/Envelopes and etc.)
• Issue company t-shirts and keep track of its inventory.
• Issue Safety shoes (from warehouse dept)
• Issue company access cards for employee onboard
• Maintain and update locker keys list – Include both offices- Joo Koon & Jurong Port Road
• Order Envelopes, Corporate Note Book/Diary, name cards and etc.
• Issue IHP medical card to confirm employee
• Maintain and issue medical chit for PRC workers– Every 6 months .
• Coordination work with Housekeeping to ensure general cleanliness of function rooms and meeting rooms and reception area.
• Coordinate with vendors for office supplies and pantry supplies.
• Coordinate office events and activities
• Ensure the office environment is well-maintained and organized
• Ensure compliance with record-keeping and confidentiality standards
• Travel to sub office (Jurong Port) once time a week for admin matter
• Update contact list from time to time
• Perform other ad hoc duties as assigned.

HR Support:

• Register thumbprint for both Main entrance & Rest room access
• Register Training courses – First Aid course, Safety courses, refresh courses (Backend department), maintain training record
• On boarding - Print relevant forms and prepare Personal file (Green) before employee onboard
• Off boarding – Collect back uniform, safety shoes, access card & keys etc.
• Manage and monitor leave records (Mc, Urgent Leave)
• Maintain Employee sitting plan

Requirement:

• Min. 3 years of relevant working experience
• GCE ‘N’ or ‘O’ Level /SPM
• Ability to work independently as well as with a team
• Familiar with Microsoft Word; Excel; Power Point