Receptionist cum Admin Assistant

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking an experienced Office Administrator to oversee daily operations, including front desk management, procurement, and employee support services. The ideal candidate will possess strong organizational skills, a diploma in Business Administration, and a proactive approach to ensuring a smooth office environment. This role also involves travel arrangements and providing logistical support for meetings and events.

Qualifications

• 3+ years in office administration required.
• Detail-oriented, proactive, and service-minded attributes expected.

Responsibilities

• Greet and manage visitors at the reception.
• Arrange travel logistics for employees.
• Assist with onboarding and maintain attendance records.

Skills

Proficiency in MS Office

Strong multitasking abilities

Good communication skills

Education

Diploma in Business Administration or equivalent

Job description

KeyResponsibilities:

1.FrontDesk&Hospitality

Greetandwelcomevisitorsinawarm,professionalmanner.
Maintainaclean,organized,andpresentablereceptionarea.
Prepareandservetea,coffee,orwatertoguestsandvisitorsasneeded.

2.Procurement&InventoryManagement
Purchaseandmaintainstockofofficestationery,pantrysupplies,andconsumables.
Managecompanywineinventory,gifts,andcorporatematerials.

3.OfficeMaintenance&Facilities
Superviseofficecleaning,meetingroomtidiness,andgeneralupkeep.
Coordinateequipmentmaintenance/repairs(printers,AC,etc.)andreportbreakdowns.
Monitorofficeenvironmentcontrols(lighting,temperature,safety).

4.Travel&Logistics

Arrangeemployeeairtickets,hotelbookings,andrestaurantreservations.
Processe-VISAapplicationsforbusinesstrips.
Managecourierservices,maildistribution,andrecord-keeping.

5.EmployeeSupportServices

Maintainattendancerecordsandassistwithonboarding/resignationformalities.
Printemployeenamecards,stamps,andothermaterials.
Administerhealthscreeningschedulesandphonecardallocations.

6.Meeting&EventCoordination

Schedulemeetingrooms,preparesetups,andservevisitors.
Organizecompanyevents(logistics,catering,invitations).
Assistwithfireevacuationdrillsandsafetycompliance.

7.AdministrativeDuties

Answerandredirectincomingphonecalls.
Maintainfilingsystems(digital/physical).
Managecompanycarschedulingandrecords.
Performad-hoctasksasassignedbytheManagingDirector.

Requirements:
Education:DiplomainBusinessAdministrationorequivalent.
Experience:3+yearsinofficeadministration.

Skills:

ProficientinMSOffice(Excel,Word, Power-point).
Organizedwithstrongmultitaskingabilities.
Goodcommunicationskills
Attributes:Detail-oriented,proactive,andservice-minded.