Receptionist cum Admin Assistant

CU LINES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics company in Singapore is seeking a Receptionist to greet visitors, manage calls, and handle office administrative tasks. Candidates should have a diploma or equivalent and at least two years of relevant experience. Proficiency in Microsoft Office and bilingual skills in English and Mandarin are essential. The role involves various supportive tasks and maintaining a positive environment for visitors and employees.

Qualifications

• Minimum 2 years of relevant working experience, candidates without experience can apply.
• Well-groomed with a pleasant disposition.
• A team player with good attitude.

Responsibilities

• Greet and attend to visitors with a positive attitude.
• Handle phone calls and follow up on enquiries professionally.
• Manage internal and external courier services.

Skills

Excellent communication skills

Interpersonal skills

Organizational skills

Customer service

Bilingual in English and Mandarin

Proficiency in Microsoft Office

Education

Degree, A level, Diploma or equivalent

Job description

About the Company:

CU Lines, with its headquarters in Singapore has been focusing on both short and long-haul trades. In 2021, we expanded into TP and European markets. Over the years we have established an international network covering coastal ports in Chinese mainland and other countries such as Hong Kong, Taiwan, Japan, South Korea, Southeast Asia, South Asia, and the Middle East. We also have a comprehensive agency network comprising of 3rd party, joint ventures and fully owned agents that support us in providing customers with high quality and value-added logistics services.

We are equipped with an international management team, excellent IT system, and digital service platform. As a socially responsible enterprise, we will continue to provide customers and partners efficient, economical, and reliable services and create more values to benefit society. During 2021, our Alphaliner ranking has improved from No. 79 to No. 23 and we became the second Chinese mainland-based carrier offering regular China-U.S. and China-Europe services.

Receptionist Duties

• Greet and attend to visitors with a positive and helpful attitude
• Handle phone calls and follow up on enquiries promptly and in a professional manner
• Sorting and distribution of mails
• Manage internal and external courier services, including receiving and sending packages.

Office Administrative Duties

• Procurement of office supplies, such as stationery, pantry items etc
• Arrangement of outgoing courier service
• Maintain administrative documentation, including data entry, filing, and record-keeping
• Handle employee onboarding logistics arrangement, such as setting up of workstation, business card order, office access registration and preparation of office supplies
• Support planning and arrangement of corporate events and activities
• Handle travel logistics arrangement for overseas visitors
• Prepare and submit accurate and timely monthly reports
• Plan, monitor and manage office and pantry expenses
• Liaise with contractors, vendors, and suppliers to address office related matters, such as equipment maintenance, cleaning services, renovation and plant maintenance
• Manage corporate gift request and distribution
• Provide administrative support for employee business travel
• Handle the arrangement of meeting rooms and provide first level support for meeting room equipment. Ensure meeting rooms are clean, tidy and ready for meetings
• Handle restaurant reservation, sourcing and maintain restaurant records

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• Possess a Degree, A level, Diploma or equivalent
• Minimum 2 years of relevant working experience. Candidates with no relevant experience may still apply
• Well-groomed with a pleasant disposition
• A team player with a good attitude and interpersonal skills
• Excellent communication skills and able to provide good customer service
• Proficient in Microsoft Office especially Power Point, Excel, Word and IT savvy
• Good organizational and time management skills.
• Effectively bilingual in both English and Mandarin (incumbent needs to frequently communicate with English/Chinese speaking associates both verbally and in writing).

Please indicate the information below in your resume:

• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

Please be informed that only shortlisted candidates will be notified.

You may email your updated CV to [e-mail]. By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Equal Opportunity Employer

It is the policy of the Company to provide equal employment opportunity in conformance with all applicable laws and regulations to individuals who are qualified to perform job requirements. The Company administers its personnel policies, programs, and practices in a non-discriminatory manner in all aspects of the employment relationship, including recruitment, hiring, work assignment, promotion, transfer, termination, wage and salary administration, and selection for training.

Please be informed that only shortlisted candidates will be notified.