Receptionist cum Admin

We are seeking a professional and organized Receptionist and Admin Assistant to join our dynamic team. The candidate will be the first point of contact for the firm, providing a positive, professional, and efficient reception service while also supporting administrative tasks as needed.

General scope of the work

• Greet and welcome clients, visitors, and guests in a courteous and professional manner, ensuring a positive first impression of the firm. Direct clients and visitors to the appropriate person or department.
• Answer, screen, and route incoming phone calls, emails, and inquiries promptly and professionally. Take and relay messages as necessary, ensuring timely follow-up on critical communications.
• Manage the booking and scheduling of meeting rooms, ensuring availability and proper setup. Assist with the preparation of meeting materials and coordinate logistics for meetings, including catering or technology needs.
• Assist with pre-meeting set-up and any other meeting needs
• Order and maintain office supplies, including pantry and stationery items, ensuring stock levels are adequate and inventory is regularly updated.
• Handle all incoming and outgoing mail, packages, and deliveries efficiently. Coordinate with courier services to ensure timely delivery of items
• Liaison for service providers, maintenance and building management
• Ensure the reception area, meeting rooms, and other public spaces are clean, organized, and presentable always.
• Assist with general administrative tasks, including filing, data entry, and document management. Help with the coordination of ad-hoc events, special projects, or other operational duties as assigned by the Admin Manager

Requirements

Professionalism and strong customer service skills

Diploma in Business Administration or equivalent work experience required.

Proficient in Microsoft Office and outlook

Excellent interpersonal skills

Good time management and an ability to multi-task

A good team player