Receptionist and Office Assistant

MICHAEL PAGE (PERSONNEL) PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A prestigious international law firm seeks a receptionist to manage front desk responsibilities, facilitate office operations, and support client interactions. This role offers substantial exposure to a professional and client-facing environment while collaborating with a talented team and contributing to high-profile events.

Benefits

Opportunities for professional growth

Collaborative and inclusive work environment

Qualifications

• 2 years of relevant receptionist and office administrative experience.
• Strong organizational skills and attention to detail.
• Ability to work in a fast-paced environment.

Responsibilities

• Greet clients and visitors, manage reception area.
• Provide secretarial support and manage conference room bookings.
• Coordinate maintenance and inventory management.

Skills

Business Acumen

Organization

Attention to Detail

Analytical Skills

Interpersonal Skills

Professional Attitude

Team Player

Time Management

Tools

MS Office

Job description

• Opportunities for professional growth
• A collaborative and inclusive work environment.

About Our Client

A prestigious global law firm renowned for its high-profile client work, collaborative culture, and commitment to excellence across global financial and legal markets.

Job Description

• Greet clients and visitors and handle client and visitor requests (e.g., document printing, catering, transport arrangements)
• Answer telephone calls promptly and maintain a presentable, welcoming reception area
• Manage conference room booking schedules for meetings, client events, and internal activities
• Provide first-line support for audio-visual setups and technical needs during meetings
• Ensure cleanliness and readiness of client suites and shared social spaces
• Manage and maintain records of office security access passes
• Provide secretarial support to fee earners (e.g., printing, photocopying, binding, preparing hearing bundles, booking travel and restaurants)
• Provide secretarial coverage during team absences
• Liaise with building management on maintenance and repair issues
• Coordinate with vendors for maintenance of office equipment and facilities
• Monitor and manage inventory of pantry supplies, stationery, and office essentials
• Handle courier and transportation arrangements upon request
• Support marketing and business development in organizing client seminars, conferences, and networking events (e.g., venue liaison, room setup, RSVP management, name badge preparation)
• Perform various ad-hoc tasks to support the team and daily office operations

The Successful Applicant

• Has 2 years of relevant receptionist and office administrative experience
• Possesses strong business accumens, organisation and attention to details.
• Strong analytical skills, interpersonal skills, and a professional attitude.
• A strong team player with the ability to handle multiple tasks efficiently under tight deadlines in a fast-paced environment
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint, SharePoint)

What's on Offer

This role offers the opportunity to work in a prestigious international law firm, gaining exposure to a professional corporate environment, client-facing responsibilities, and involvement in high-profile events and operations.

Contact

Nicole Chan (Lic No: R2198620 / EA no: 18C9065)

Quote job ref

JN-052025-6742510

Phone number

[phone]

Michael Page International Pte Limited, company number 199804751N (including Page Executive (53295516A) and Page Personnel Recruitment Pte Ltd (Registration Number: 201736642C)) operates under the EA Licence Numbers of 18S9099 and 18C9065.