Receptionist and Admin Assistant

INCISIVE LAW LLC; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A legal firm in Singapore is seeking an Administrative Assistant to handle various responsibilities including answering calls, maintaining staff records, and assisting with marketing materials. Candidates must have at least one year of experience in a similar role or be fresh graduates. Strong command of English and proficiency in MS Office are essential.

Qualifications

• At least one year of working experience in a similar role.
• Fresh graduates are welcome to apply.
• Good command of English and proficient with MS Office applications.
• Organized, meticulous, and willing to learn.
• Good working attitude and interpersonal skills.

Responsibilities

• Assist to answer and forward any incoming calls.
• Updating and maintaining staff leave records.
• Assist with onboarding/offboarding procedures of new hires and leavers.
• Assist with firm’s event organization and booking of venues.
• Liaise with vendors for quotations.
• Manage and maintain office and pantry supplies.
• Format and update marketing materials.
• Update the firm’s website and lawyers’ profiles.

Skills

Proficiency in MS Office

Good command of English

Organizational skills

Interpersonal skills

Job description

Responsibilities (include but not limited to):

• Assist to answer and forward any incoming calls
• Updating and maintaining staff leave records
• Assist with onboarding / offboarding procedures of new hires and leavers.
• Assist with firm’s event organization and booking of venues
• Liaise with vendors for any quotations (restaurants, hotels, etc)
• Manage and maintain office and pantry supplies

Marketing

• Formatting and updating of firm’s brochures and other marketing materials as per firm’s house style
• Updating of firm’s website
• Updating of lawyers’ profiles
• Updating marketing activities of lawyers in database and weekly schedule

Requirements:

• At least one year of working experience in a similar role
• Fresh graduates are welcome to apply
• Good command of English and proficient with MS Office applications
• Organized, meticulous and willing to learn
• Good working attitude and interpersonal skills

Candidates must be based in Singapore.

Overseas candidates will not be considered as we do not provide relocation support.

How to Apply:

Submit your resume and cover letter to [e-mail]. Only shortlisted will be contacted.