Receptionist

Private Advertiser; Singapore; On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a warm and resourceful Receptionist to manage front desk operations. This role is crucial in creating a welcoming environment for guests and staff. Responsibilities include greeting visitors, handling phone calls, managing mail, and providing administrative support. The ideal candidate will have strong communication skills, proficiency in Microsoft Office, and a professional demeanor. Join this dynamic team and contribute to a positive workplace atmosphere while enhancing your administrative skills in a supportive environment.

Qualifications

• Minimum GCE ‘O’ Level or equivalent qualification.
• Prior experience in a receptionist or administrative support role preferred.

Responsibilities

• Greet and assist visitors in a friendly and professional manner.
• Maintain a tidy and presentable reception area at all times.
• Assist in the preparation and processing of Purchase Orders.

Skills

Interpersonal Skills

Communication Skills

Microsoft Office

Organizational Skills

Education

GCE ‘O’ Level or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

We are looking for a warm, efficient, and resourceful Receptionist to manage front desk operations and support daily administrative functions. As the first point of contact for the company, the Receptionist plays a key role in creating a professional and welcoming environment for guests, staff, and business partners.

1. Front Desk Management

• Greet and assist visitors in a friendly and professional manner

• Answer, screen, and direct incoming phone calls to the appropriate departments

• Maintain a tidy and presentable reception area at all times

1. Mail & Courier Handling

• Receive, sort, and distribute incoming mail and courier deliveries

• Arrange outgoing mail and courier pick-ups, and track delivery status

1. Administrative Support

• Assist in the preparation and processing of Purchase Orders

• Handle data entry, filing, photocopying, scanning, and document management

• Assist in room bookings

1. Other Duties

• Manage staff contact list and internal phone directory

• Ensure proper documentation and record keeping for all front desk-related matters

• Undertake any other duties as assigned by the supervisor or management

Job Requirements:

• Minimum GCE ‘O’ Level or equivalent qualification

• Prior experience in a receptionist or administrative support role preferred

• Proficient in Microsoft Office applications (Word, Excel, Outlook)

• Strong interpersonal and communication skills

• Professional appearance and customer-oriented attitude

• Organized, detail-oriented, and able to maintain confidentiality