Receptionist

SFI Energy Pte Ltd; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

An established industry player is seeking a Front Desk Management professional to join their dynamic team. This role involves managing front desk operations, providing administrative support, and ensuring a welcoming environment for guests. The ideal candidate will have a strong customer service orientation, excellent communication skills, and proficiency in office software. You will play a vital role in maintaining the office's professionalism and efficiency, making it a perfect opportunity for those passionate about creating positive first impressions and supporting team operations. If you thrive in a fast-paced environment and enjoy interacting with people, this position is for you!

Qualifications

• Minimum GCE ‘N’/’O’ Levels/Diploma holder in any discipline.
• Proven experience as a receptionist or front office representative.

Responsibilities

• Handle front desk duties, including answering calls and attending to enquiries.
• Maintain cleanliness of reception and meeting areas.

Skills

Verbal Communication

Written Communication

Customer Service

Education

GCE ‘N’/’O’ Levels or Diploma

Tools

Microsoft Office Suite

Zoom

Teams

Job description

Front Desk Management

• Handling front desk duties such as answering and directing phone calls.
• Attend to walk-in enquiries.
• Receive and distribute deliveries such as mails or parcels.
• Open mailbox daily and distribute incoming mail & packages.
• Assist and manage booking of meeting rooms.
• Set up office equipment for meetings.
• Keep the reception, meeting rooms, and lounge areas clean and tidy at all times.
• Greet and welcome guests with a warm and professional demeanor.
• Offer beverages to guests accordingly.
• Reservations of lunch venues for HODs and management.

Administrative Support

• Timely replenish pantry and office supplies.
• Ensure office facilities are in order and upkeep the cleanliness of the office environment, e.g., arrange for changes in lighting, change air purifiers’ filters, ensure all used cups are washed at the end of the business day, keeping the pantry dry and clean at all times, maintenance of water dispensers & copier machines, etc.
• Update and distribute contact and mailing lists.
• Support HR team in any ad-hoc tasks assigned.

Requirement

• Minimum GCE ‘N’/’O’ Levels/Diploma holder, any discipline.
• Proven experience as a receptionist, front office representative, or in a similar role.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), and able to use modern video conferencing (e.g., Zoom, Teams, etc.).
• Professional appearance and customer service-oriented attitude.