Receptionist

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking a receptionist who will handle front office operations and travel coordination. The ideal candidate should have proven experience in a similar role, possess strong communication and organizational skills, and be proficient in MS Office. This full-time position offers a supportive environment with operational flexibility to adapt to time-sensitive travel needs.

Qualifications

• Proven experience as a receptionist or in a front office role.
• Familiarity with online travel booking platforms is a plus.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Greet and assist visitors, managing incoming phone calls and inquiries.
• Coordinate meeting room bookings and maintain office supplies.
• Research and prepare ticketing options for travel.

Skills

Communication

Interpersonal skills

Organizational abilities

Time-management

Attention to detail

Education

1–3 years of relevant work experience

Tools

MS Office (Word, Excel, Outlook)

Job description

Key Responsibilities:

Front Office & Administrative Duties:

• Greet and assist all visitors in a professional and courteous manner.

• Answer, screen, and forward incoming phone calls.

• Handle general inquiries and ensure prompt and efficient communication.

• Maintain a tidy and organized reception area.

• Manage incoming and outgoing mail, couriers, and packages.

• Coordinate meeting room bookings and ensure readiness for meetings.

• Maintain office supplies inventory and place orders as required.

• Assist with document filing, photocopying, scanning, and other clerical tasks.

Travel Coordination & Ticket Sourcing:

• Research and identify the most cost-effective and convenient ticketing options (air, train, etc.) across multiple platforms and approved travel agents.

• Compare prices, routes, timings, and cancellation policies.

• Prepare clear, concise comparison summaries for management approval.

• Maintain records of all bookings and approved travel itineraries.

• Liaise with travel agents as needed for bookings and adjustments.

Qualifications & Skills:

• Proven experience as a receptionist or in a front office role.

• Prior experience or familiarity with online travel booking platforms is an advantage.

• Excellent communication and interpersonal skills.

• Strong organizational and time-management abilities.

• Proficient in MS Office (Word, Excel, Outlook).

• Ability to handle multiple tasks and prioritize efficiently.

• Discretion and confidentiality in handling sensitive information.

• Attention to detail, especially in data entry and comparisons.

Education & Experience: 1–3 years of relevant work experience preferred.

Working Hours: Monday to Friday, 9am to 6pm but some flexibility required for ticket bookings/flash deals that are time-sensitive.