Reception and Administrative Assistant

Company Overview:

We are a leading firm providing legal, accounting, tax, payroll, and corporate secretarial services to a diverse range of clients. Our dedication to delivering high-quality services and ensuring client satisfaction sets us apart in the industry. We are currently seeking a dedicated and professional Reception and Administrative Assistant to support our team and ensure smooth office operations.

Job Description:

Key Responsibilities:

Reception Duties:

- Front Desk Management: Greet clients and visitors warmly and professionally, ensuring a positive first impression of the firm.

- Phone and Email Management: Answer, screen, and direct incoming calls and emails promptly and courteously. Provide accurate information or escalate inquiries as needed.

- Appointment Scheduling: Coordinate and schedule meetings, appointments, and conference room bookings for team members. Manage calendars efficiently.

- Office Supplies & Procurement: Monitor and maintain office supplies, place orders with vendors, and ensure cost-effective purchasing.

- Attendance & Reliability: Maintain consistent and punctual attendance to support daily operations without disruption.

Administrative Support Duties:

- Document Preparation: Assist in drafting, formatting, and proofreading letters, reports, and other business documents.

- Client & Vendor Coordination: Liaise with clients, vendors, and internal teams to facilitate smooth communication and service delivery.

- Record Keeping: Maintain accurate records, databases, and filing systems (both digital and physical) for easy retrieval.

- Ad-Hoc Tasks: Provide general administrative support to various departments as needed.

Qualifications:

- Previous experience in a receptionist or administrative role, preferably in a professional services environment.

- Strong verbal and written communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

- Familiarity with office equipment (printers, scanners, phone systems) and basic IT troubleshooting.

- Excellent organizational and time-management skills.

- High attention to detail and accuracy.

- Ability to multitask and prioritize effectively in a fast-paced setting.

- Professional, reliable, and team-oriented attitude.

Personal Attributes:

- Friendly, approachable, and professional demeanor.

- Proactive problem-solver with a can-do attitude.

- Discreet and trustworthy when handling confidential information.

- Adaptable and able to work well under pressure.

- Willingness to learn and take on new challenges.

Why Join Us?

- Be a key part of a respected and growing firm.

- Work in a supportive, collaborative environment.

- Gain exposure to a variety of administrative tasks and professional services.

- Competitive compensation and benefits package.