Purchasing Officer

BizLink Speedy Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in supply chain management is seeking a Procurement Specialist to manage purchase orders and supplier negotiations. The role requires a diploma or degree in a related field, along with 2-3 years of experience in procurement. Candidates must be proficient in SAP and possess strong communication and organizational skills to thrive in a fast-paced environment.

Qualifications

• Minimum 2-3 years of experience in procurement or supply chain management.
• Proficient in SAP or other ERP systems.
• Ability to manage multiple tasks and meet tight deadlines.

Responsibilities

• Manage purchase requisitions, quotes, and purchase orders efficiently.
• Collaborate with planning team to expedite material pulling.
• Negotiate and process excess PO cancellations with suppliers.

Skills

Procurement processes

Supplier negotiation

Inventory management

Effective communication

Organization skills

Education

Diploma or Degree in Supply Chain Management

Business Administration

Tools

SAP

ERP systems

Job description

Job Responsibilities

• Manage purchase requisitions, quotes, and purchase order documents and processes efficiently.
• Review purchase requisition, reports, verifying demand against material lead time, minimum order quantity (MOQ), and purchase price.
• Raise approval request through the portal for excess PO quantities due to MOQ.
• Collaborate with the planning team to expedite material pulling to meet manufacturing needs.
• Monitor and follow up on raw material delivery schedules to ensure timely arrivals.
• Source for spot buy/one-time purchases for gating material in the open market.
• Propose spot buy options with price per variance (PPV) to the sales team to meet short lead time requirements.
• Coordinate Return to Vendor (RTV) and replacements with suppliers and the QA team for quality issues.
• Handle rescheduling requests to pull in or push out materials based on demand changes.
• Manage incoming material to avoid overstock and excessive material holding.
• Negotiate and process excess PO cancellation with suppliers.
• Resolve accounts payable issues related to procurement transactions.
• Arrange shipments with suppliers to ensure proper logistics and delivery.
• Request advance payment through the portal for suppliers with advance payment terms.
• Reschedule delivery for inter-company raw material PO and SO deliveries.
• Update delivery schedules in SAP for both Singapore and Malaysia entities.

Job Requirements

• Diploma or Degree in Supply Chain Management, Business Administration, or a related field.
• At least 2-3 years of relevant working experience in procurement or supply chain management.
• Proficient in using SAP or other ERP systems.
• Strong understanding of purchasing processes, inventory management and supplier negotiation.
• Ability to work collaboratively across teams, including sales, planning and finance.
• Effective communication and organization skills.
• Ability to manage multiple tasks and meet tight deadlines in a fast pace environment.
• Able to commence work at a short notice or immediate will be an advantage.